Jobs at A-C-T Environmental & Infrastructure, Inc. (Now Hiring) — 1 open

A-C-T Environmental & Infrastructure, Inc.

Regional Administrative Support

Fort Lauderdale, Florida, United States · On-site

$22/hr–$24/hr

Mid level

JOB SUMMARY: The Regional Administrative Support position provides administrative, operational, and project support to regional offices, project teams, and corporate departments. This role serves as a central point of co…

Skills: Customer Service, Interpersonal Communication, Time Management, Multitasking, Microsoft Office Suite

Regional Administrative Support

A-C-T Environmental & Infrastructure, Inc.

Fort Lauderdale, Florida, United States • On-site

Apply

Mid level

Tired of cold applications?

Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.

$22/hr–$24/hr
Part-time
high school
Posted 21d ago
~40 hrs/week

Responsibilities

Provides comprehensive administrative, operational, and project support across regional offices and corporate departments. Acts as the primary point of contact for clients and vendors while managing office logistics, documentation, and financial administrative tasks.

Requirements

Requires a High School Diploma or GED and preferably three or more years of administrative or project support experience. Proficiency in Microsoft Office and strong organizational skills are essential, with a preference for candidates from environmental or construction industries.

Full job description

	JOB SUMMARY: The Regional Administrative Support position provides administrative, operational, and project support to regional offices, project teams, and corporate departments. This role serves as a central point of contact for employees, visitors, vendors, and clients while ensuring efficient office operations, project administration, communication, and document management. The ideal candidate is detail-oriented, adaptable, customer-focused, and capable of managing multiple priorities across departments and locations.
	DUTIES & RESPONSIBILITIES: Administrative & Office Support Serve as the first point of contact for employees, visitors, vendors, and clients by answering phones, greeting visitors, and directing inquiries appropriately. Coordinate incoming and outgoing mail, packages, courier services, and document distribution. Maintain reception areas, conference rooms, office supplies, and common office areas in a professional manner. Coordinate meetings, conference room schedules, travel arrangements, lodging, vehicle rentals, catering, and office events. Draft, proofread, edit, maintain, and distribute correspondence, reports, presentations, and other business documents. Provide administrative support to multiple offices, departments, and managers as needed. Project & Operations Support Support Project Managers and Operations teams with project documentation, scheduling, permit applications, bid packages, subcontractor records, and client files. Maintain project, vendor, subcontractor, permit, and client records and databases. Coordinate equipment, materials, office supplies, vehicle scheduling, and vendor communications. Request vendor and subcontractor quotations and maintain pricing information and supporting documentation. Assist with emergency response documentation, agreements, permits, and related administrative requirements. Financial & Payroll Support Coordinate approvals and documentation for purchase orders, payables, contracts, expense reports, and credit applications. Collect, review, and submit timesheets and supporting payroll documentation to Accounting and Human Resources. Assist with invoicing, billing support, customer setup documentation, recurring invoices, and other financial administrative functions. Serve as a liaison between regional offices and Corporate departments to facilitate administrative and documentation needs. General Responsibilities Maintain professional communication with employees, clients, vendors, subcontractors, and management. Maintain confidentiality of sensitive employee, client, financial, and company information. Support process improvements and administrative best practices across regional offices. Assist with special projects and perform other duties as assigned.
	REQUIRED SKILLS & ABILITIES: Strong customer service, interpersonal, written, and verbal communication skills. Excellent organizational, time-management, and multitasking abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint) and Adobe Acrobat. Ability to prepare, proofread, maintain, and organize professional documents and records. Strong attention to detail, accuracy, problem-solving, and follow-through. Ability to work independently while supporting multiple departments, managers, and office locations. Ability to maintain professionalism, discretion, and confidentiality.
	EDUCATION & EXPERIENCE: High School Diploma or GED required. Minimum three (3) years of administrative, office support, project support, or related experience preferred. Experience supporting multiple departments, managers, or office locations preferred. Experience in environmental consulting, construction, engineering, industrial services, or a related industry is preferred. Bilingual (English/Spanish) preferred.
	SOFT SKILLS & PHYSICAL REQUIREMENTS: Ability to sit, stand, walk, bend, reach, and perform general office duties throughout the workday. Ability to lift and carry office supplies and materials up to 30 pounds. Ability to operate standard office equipment, including computers, telephones, printers, and scanners. Visual acuity and manual dexterity sufficient to prepare documents, enter data, and review detailed information.

Related keywords

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsMicrosoft PowerPointAdobe AcrobatProject DocumentationPermit ApplicationsBid PackagesPayroll DocumentationInvoicingBilling SupportEnvironmental ConsultingConstructionEngineeringIndustrial Services

About A-C-T Environmental & Infrastructure, Inc.

LinkedIn Visit site

Providing Solutions For Your Environmental Needs Since 1987

Industry: Environmental Services
Company size: 51-200 employees
Founded: 1987
Headquarters: Bartow, Florida
LinkedIn followers: 2,171

Available 24/7/365 for Emergency Response. Providing solutions for environmental needs since 1987, A-C-T is an established multi-disciplined professional environmental, engineering and field services firm with expertise in a range of areas from Industrial Remediation Services, Emergency Response, Disaster Recovery, Decontamination, Waste Management, Compliance, Safety Training, and more. A-C-T employs over 100 full-time, part-time, and contract professionals across the State of Florida. The firm has been recognized as the Best Mid-Sized Environmental Firm to Work For - nationwide (by CE News) and is among Florida Trend’s 100 Best Companies to Work For (2010, 2011, 2012, 2015, 2016, 2019, 2021).

Offices: 1875 West Main Street, Bartow, Florida 33830, US · 3899 Mannix Drive, Unit 428, Naples, Florida 34114, US · 6818 Forest City Road, Orlando, Florida 32810, US · 3618 NW 97th Blvd, Gainesville, Florida 32606, US · Jacksonville, Florida, US

engineeringinfrastructureenvironmental serviceshealth and safetytrainingindustrial hygieneindustrial serviceswaste managementemergency responseremediation

View all jobs at A-C-T Environmental & Infrastructure, Inc.

About A-C-T Environmental & Infrastructure, Inc.

LinkedIn Visit site

Providing Solutions For Your Environmental Needs Since 1987

Industry: Environmental Services
Company size: 51-200 employees
Founded: 1987
Headquarters: Bartow, Florida
LinkedIn followers: 2,171

engineeringinfrastructureenvironmental serviceshealth and safetytrainingindustrial hygieneindustrial serviceswaste managementemergency responseremediation

View all jobs at A-C-T Environmental & Infrastructure, Inc.

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Jobs at A-C-T Environmental & Infrastructure, Inc. (Now Hiring) — 1 open

A-C-T Environmental & Infrastructure, Inc.

Regional Administrative Support

Fort Lauderdale, Florida, United States · On-site

$22/hr–$24/hr

Mid level

Skills: Customer Service, Interpersonal Communication, Time Management, Multitasking, Microsoft Office Suite

Regional Administrative Support

A-C-T Environmental & Infrastructure, Inc.

Fort Lauderdale, Florida, United States • On-site

Apply

Mid level

Tired of cold applications?

Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.

$22/hr–$24/hr
Part-time
high school
Posted 21d ago
~40 hrs/week

Responsibilities

Requirements

Full job description

	JOB SUMMARY: The Regional Administrative Support position provides administrative, operational, and project support to regional offices, project teams, and corporate departments. This role serves as a central point of contact for employees, visitors, vendors, and clients while ensuring efficient office operations, project administration, communication, and document management. The ideal candidate is detail-oriented, adaptable, customer-focused, and capable of managing multiple priorities across departments and locations.
	DUTIES & RESPONSIBILITIES: Administrative & Office Support Serve as the first point of contact for employees, visitors, vendors, and clients by answering phones, greeting visitors, and directing inquiries appropriately. Coordinate incoming and outgoing mail, packages, courier services, and document distribution. Maintain reception areas, conference rooms, office supplies, and common office areas in a professional manner. Coordinate meetings, conference room schedules, travel arrangements, lodging, vehicle rentals, catering, and office events. Draft, proofread, edit, maintain, and distribute correspondence, reports, presentations, and other business documents. Provide administrative support to multiple offices, departments, and managers as needed. Project & Operations Support Support Project Managers and Operations teams with project documentation, scheduling, permit applications, bid packages, subcontractor records, and client files. Maintain project, vendor, subcontractor, permit, and client records and databases. Coordinate equipment, materials, office supplies, vehicle scheduling, and vendor communications. Request vendor and subcontractor quotations and maintain pricing information and supporting documentation. Assist with emergency response documentation, agreements, permits, and related administrative requirements. Financial & Payroll Support Coordinate approvals and documentation for purchase orders, payables, contracts, expense reports, and credit applications. Collect, review, and submit timesheets and supporting payroll documentation to Accounting and Human Resources. Assist with invoicing, billing support, customer setup documentation, recurring invoices, and other financial administrative functions. Serve as a liaison between regional offices and Corporate departments to facilitate administrative and documentation needs. General Responsibilities Maintain professional communication with employees, clients, vendors, subcontractors, and management. Maintain confidentiality of sensitive employee, client, financial, and company information. Support process improvements and administrative best practices across regional offices. Assist with special projects and perform other duties as assigned.
	REQUIRED SKILLS & ABILITIES: Strong customer service, interpersonal, written, and verbal communication skills. Excellent organizational, time-management, and multitasking abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint) and Adobe Acrobat. Ability to prepare, proofread, maintain, and organize professional documents and records. Strong attention to detail, accuracy, problem-solving, and follow-through. Ability to work independently while supporting multiple departments, managers, and office locations. Ability to maintain professionalism, discretion, and confidentiality.
	EDUCATION & EXPERIENCE: High School Diploma or GED required. Minimum three (3) years of administrative, office support, project support, or related experience preferred. Experience supporting multiple departments, managers, or office locations preferred. Experience in environmental consulting, construction, engineering, industrial services, or a related industry is preferred. Bilingual (English/Spanish) preferred.
	SOFT SKILLS & PHYSICAL REQUIREMENTS: Ability to sit, stand, walk, bend, reach, and perform general office duties throughout the workday. Ability to lift and carry office supplies and materials up to 30 pounds. Ability to operate standard office equipment, including computers, telephones, printers, and scanners. Visual acuity and manual dexterity sufficient to prepare documents, enter data, and review detailed information.

Related keywords

About A-C-T Environmental & Infrastructure, Inc.

LinkedIn Visit site

Providing Solutions For Your Environmental Needs Since 1987

Industry: Environmental Services
Company size: 51-200 employees
Founded: 1987
Headquarters: Bartow, Florida
LinkedIn followers: 2,171

engineeringinfrastructureenvironmental serviceshealth and safetytrainingindustrial hygieneindustrial serviceswaste managementemergency responseremediation

View all jobs at A-C-T Environmental & Infrastructure, Inc.

About A-C-T Environmental & Infrastructure, Inc.

LinkedIn Visit site

Providing Solutions For Your Environmental Needs Since 1987

Industry: Environmental Services
Company size: 51-200 employees
Founded: 1987
Headquarters: Bartow, Florida
LinkedIn followers: 2,171

engineeringinfrastructureenvironmental serviceshealth and safetytrainingindustrial hygieneindustrial serviceswaste managementemergency responseremediation

View all jobs at A-C-T Environmental & Infrastructure, Inc.

Jobs at A-C-T Environmental & Infrastructure, Inc. (Now Hiring) — 1 open

Regional Administrative Support

Regional Administrative Support

Tired of cold applications?

Responsibilities

Requirements

Full job description

REQUIRED SKILLS & ABILITIES:

EDUCATION & EXPERIENCE:

SOFT SKILLS & PHYSICAL REQUIREMENTS:

Related keywords

About A-C-T Environmental & Infrastructure, Inc.

About A-C-T Environmental & Infrastructure, Inc.

Similar companies hiring

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Platform

Clera

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Clera

Jobs at A-C-T Environmental & Infrastructure, Inc. (Now Hiring) — 1 open

Regional Administrative Support

Regional Administrative Support

Tired of cold applications?

Responsibilities

Requirements

Full job description

REQUIRED SKILLS & ABILITIES:

EDUCATION & EXPERIENCE:

SOFT SKILLS & PHYSICAL REQUIREMENTS:

Related keywords

About A-C-T Environmental & Infrastructure, Inc.

About A-C-T Environmental & Infrastructure, Inc.

Similar companies hiring

Tools

Explore

Platform

Clera

Tools

Explore

Platform

Clera