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Jobs at Alberta Children's Hospital Foundation (Now Hiring) — 2 open

Alberta Children's Hospital Foundation logoAlberta Children's Hospital Foundation

Senior Administrative Assistant

Calgary, Alberta, Canada · Hybrid

Senior

About Us The Alberta Children’s Hospital Foundation proudly serves as the primary charitable fundraising organization for the Alberta Children’s Hospital and Child Health & Wellness Research at the University…

Skills: Executive Support, Calendar Management, Microsoft 365, SharePoint Administration, Stakeholder Relations

Alberta Children's Hospital Foundation logoAlberta Children's Hospital Foundation

Program Officer

Calgary, Alberta, Canada · Hybrid

Mid level

The Opportunity As Program Officer, Child Health Grant Program, you will play a key role in advancing innovative child health initiatives across Alberta. Working collaboratively with healthcare leaders, researchers, clin…

Skills: Project Management, Grant Administration, Relationship Management, Outcome Measurement, Financial Monitoring

Alberta Children's Hospital Foundation logo

Senior Administrative Assistant

Alberta Children's Hospital Foundation

Calgary, Alberta, Canada • Hybrid

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Senior

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  • Full-time
  • professional certificate
  • Extended health benefits, Dental benefits, Defined benefit pension plan, Annual flexible spending account
  • Posted 2d ago
  • ~35 hrs/week

Responsibilities

Provides high-level administrative and operational support to the Vice President of Strategic Partnerships and their leadership team. Coordinates executive activities, manages complex calendars, and supports government relations and foundation initiatives.

Requirements

Requires a diploma or certificate in Business Administration or a related field and at least five years of senior-level administrative experience. Must possess advanced proficiency in Microsoft 365 and SharePoint with strong organizational and communication skills.

Full job description

About Us 

The Alberta Children’s Hospital Foundation proudly serves as the primary charitable fundraising organization for the Alberta Children’s Hospital and Child Health & Wellness Research at the University of Calgary. Through the support of our donor community, we work alongside the provincial health agencies, the research and innovation community, and other partners to advance impactful child health initiatives across Calgary and throughout Alberta. Over the past two decades, we have proudly invested more than $500 million to advance care and research at the hospital, University of Calgary, Rotary Flames House, and The Summit: Marian & Jim Sinneave Centre for Youth Resilience.

Child health specialists and researchers in Calgary are redefining what’s possible for sick and injured kids in our community and beyond. Every discovery, every new treatment, and every cure begins with our generous community of donors. 

These donations catalyze initiatives that save and change children’s lives. Each year, we invest millions in the critical programs, advanced technology, and expertise needed to ensure even the most severely ill and injured children receive world-class, compassionate care. At the same time, we provide the resources and unique programming needed to nurture kids’ spirits, helping them cope with their experiences and making their hospital stays as enjoyable as possible. Through investments in research, we also enable scientists to develop new treatments, early interventions, and better cures to benefit kids today and in the years to come.

Best health, best future for all children and families.

Our team stays true to ACHF’s ICARE values - Integrity, Collaboration, Authenticity, Respect and Excellence – in everything we do. These values guide our relationships with donors, partners, the community, and each other, as we work together to ensure the healthiest futures for all children. 

The Opportunity

As a key member of the Strategic Partnerships team, the Senior Administrative Assistant provides high-quality administrative, operational, and executive support to enable the success of the Vice President and the Strategic Partnerships leadership team. This role serves as the central coordination point for executive activities, information management, and departmental operations while supporting strategic initiatives that strengthen partnerships across the health system, government, research, and the community. 

The Senior Administrative Assistant also provides administrative support for Foundation initiatives and Government relations activities and serves as a key back-up resource for the Executive Assistant to the CEO and the Board Affairs Officer, ensuring continuity of executive and organizational operations.

As our Ideal Candidate, you have demonstrated initiative, sound judgment, adaptability, exceptional organization, and a passion for delivering outstanding service. If this is you, we’d love to learn more about how you will add value to our team!

Key Responsibilities

  • Serve as the primary administrative liaison and central coordination resource for the Vice President, Strategic Partnerships (VPSP) and leadership team, responding to inquiries, coordinating communications, and representing the department with professionalism and discretion.
  • Manage complex executive calendars, meetings, travel, competing priorities, and key departmental deadlines, proactively resolving conflicts and escalating matters when appropriate.
  • Represent the VPSP and Strategic Partnerships team with professionalism, diplomacy, sound judgment, and exceptional customer service when engaging with internal and external stakeholders.
  • Coordinate relationships and meetings with internal leaders and external partners, across the health system, government, research, academia, and the community, including all virtual, hybrid, and in-person meetings, logistics, and materials. 
  • Prepare agendas, presentations, briefing notes, correspondence, reports, agreements, meeting minutes, and follow-up documentation. 
  • Facilitate departmental administrative processes, including approvals, contracts, invoices, and expense claims, while handling confidential information with discretion and integrity. 
  • Administer the department’s SharePoint site and document libraries, maintaining effective file structures, templates, version control, and records-management practices. 
  • Support departmental systems and technology platforms, maintain accurate stakeholder information, prepare administrative reports, and help improve workflows and system use. 
  • Advance Strategic Partnerships, Foundation initiatives, government relations, and other cross-functional projects by monitoring timelines, deliverables, action items, communications, and administrative milestones. 
  • Conduct research and compile background information to support presentations, business planning, strategic initiatives, and decision-making. 
  • Build collaborative relationships with administrative professionals across the Foundation and partner organizations to support effective communication and coordination. 
  • Provide backup support for the Executive Assistant to the CEO and Board Affairs Officer.
  • Contribute to Foundation-wide initiatives, operational continuity, and continuous improvement. 
  • Undertake additional projects and organizational priorities as required.

As our Ideal Candidate, you have:

  • A diploma or certificate in Business Administration, Office Administration, or a related field; an equivalent combination of education and experience will be considered. 
  • At least five years of progressively responsible administrative experience supporting senior leaders in a complex, fast-paced organization. 
  • Proven ability to anticipate needs, establish priorities, manage competing deadlines, solve problems, and exercise initiative within established guidelines. 
  • Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with experience administering SharePoint sites, electronic records, business systems, and databases. 
  • Experience coordinating projects, complex meetings, and executive-level activities involving multiple stakeholders. 
  • Excellent written and verbal communication, organizational, time-management, and customer-service skills, with exceptional attention to detail. 
  • Demonstrated professionalism, diplomacy, political acuity, and sound judgment when handling sensitive or confidential matters and representing senior leadership. 
  • Ability to build productive relationships with senior leaders and diverse internal and external stakeholders, including healthcare, government, research, academic, and community partners. 
  • Ability to work effectively both in the office and remotely, with flexibility to respond to evolving needs in a hybrid environment. 
  • Experience in the healthcare, post-secondary, government, or non-profit sector is considered an asset.

We hope that in reading our job ad, you love who we are, what we do, and are inspired to apply for this role. We are focused on excellence, work hard, and have high expectations of ourselves while engaging and connecting with our exceptional colleagues, donors, partners, and stakeholders.

Join our team. Be a part of something amazing.

To be considered for this opportunity, submit your resume along with a cover letter. Your cover letter should include details about what makes you our ideal candidate, why you want to be a part of our team, and your salary expectations for this role. 

Applications will be accepted until our Ideal Candidate is found.

Our total rewards package includes a salary that is competitive within the not-for-profit sector, extended health and dental benefits, membership in a defined benefit pension plan, an annual flexible spending account allocation, and is based on a thirty-five-hour work week in a hybrid work environment. To learn more about the Alberta Children’s Hospital Foundation, we invite you to visit our website. 

Related keywords

Microsoft 365OutlookWordExcelPowerPointTeamsSharePointNon-profitHealthcareGovernment RelationsExecutive AssistantStrategic PartnershipsBusiness AdministrationOffice AdministrationRecords ManagementStakeholder Management

About Alberta Children's Hospital Foundation

LinkedInVisit site

We inspire our community to invest in excellence in child health, research and family-centred care.

Industry
Fundraising
Company size
11-50 employees
Founded
1957
Headquarters
Calgary, Alberta
LinkedIn followers
4,615

The Alberta Children's Hospital Foundation inspires our community to invest in excellence in child health, research and family centred care. As the official fundraising body for the Alberta Children's Hospital, all money raised by the Alberta Children's Hospital Foundation is re-invested in the hospital and child health needs in this region. Through the generosity of our donors we are able to provide funding for family centred child health programs, specialized life-saving equipment and advanced pediatric research and education at the Alberta Children's Hospital. The Alberta Children's Hospital Foundation is honoured to work with the dedicated team of caring professionals at our hospital and even prouder to be part of a community that shares in the vision of a healthier future for our children.

Offices: 2888 Shaganappi Trail NW, Calgary, Alberta, CA

Child HealthResearchFamily Centred CareFundraisingPediatricsEducationHealth CareHospitalChildren's Hospitaland Non-Profit
View all jobs at Alberta Children's Hospital Foundation

About Alberta Children's Hospital Foundation

LinkedInVisit site

We inspire our community to invest in excellence in child health, research and family-centred care.

Industry
Fundraising
Company size
11-50 employees
Founded
1957
Headquarters
Calgary, Alberta
LinkedIn followers
4,615

The Alberta Children's Hospital Foundation inspires our community to invest in excellence in child health, research and family centred care. As the official fundraising body for the Alberta Children's Hospital, all money raised by the Alberta Children's Hospital Foundation is re-invested in the hospital and child health needs in this region. Through the generosity of our donors we are able to provide funding for family centred child health programs, specialized life-saving equipment and advanced pediatric research and education at the Alberta Children's Hospital. The Alberta Children's Hospital Foundation is honoured to work with the dedicated team of caring professionals at our hospital and even prouder to be part of a community that shares in the vision of a healthier future for our children.

Offices: 2888 Shaganappi Trail NW, Calgary, Alberta, CA

Child HealthResearchFamily Centred CareFundraisingPediatricsEducationHealth CareHospitalChildren's Hospitaland Non-Profit
View all jobs at Alberta Children's Hospital Foundation

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