Collections and Trust Accounting Coordinator

Weber Gallagher is a thriving and growing firm with more than 150 legal professionals in 13 locations. We provide legal counseling and representation in the Mid-Atlantic region of the United States to local, national, and international businesses, financial institutions, and insurance companies. We represent businesses, employers, and individuals in multiple areas of law.

Weber Gallagher is seeking an organized and professional Collections Specialist and Trust Accounting Coordinator to support our firm’s Chicago office. Qualified candidates must possess three to five years’ experience in law firm collections.

Responsibilities: 

• Prepare, generate, and review monthly receivables reports for Matter Billing Partners
• Work closely with AP, Billing, Appeals and Billing partners to maintain accurate and precise records of all open receivables and the attempts made to collect past due/open AR for those partners
• Research multiple billing websites for invoice statuses
• Contact appropriate client adjusters regarding past due invoices for each partner
• Forward invoices and billing/payment histories to client as appropriate
• Maintain accurate record of client responses/non-responses, and forward record to Accounts Receivable Supervisor for escalated follow up as needed
• Maintain regular contact with Matter Billing Partners keeping them informed of the status of their AR
• Request assistance from partners as needed for the collection of past due invoices
• Monitor partner AR reports for payment tracking and/or appeal status of invoices included therein
• Write off any remaining balance, after appropriate authorization, as needed
• Receive and apply client trust payments to the appropriate matters
• Working with client contacts for proper application of funds
• Prepare disbursements/settlements per attorney requests for authorized approval

Qualifications:

• 3+ years’ experience working with attorneys and clients in law firm collections, legal billing and trust accounting
• Strong attention to detail and the ability to maintain accurate client matter data in finance system
• Excellent written and verbal communication skills, and the ability to communicate professionally across a wide range of audiences (i.e. attorneys, clients, legal staff, etc.)
• Ability to prioritize tasks and meet deadlines
• Proficiency with Microsoft Office Suite
• Ability to work in our Chicago office 5 days per week

Weber Gallagher offers a friendly office environment and excellent benefits package, including 401(k) and medical. 

The anticipated salary range for this role is $80,000 to $85,000. Salary will be dependent on a variety of factors including education, experience and internal equity.

Equal employment opportunity is provided to all employees and applicants for employment without regard to a person’s race, color, religion, age, gender, sex, sexual orientation, gender identity, pregnancy, ancestry, physical handicap, disability, national origin, genetic information, marital status, veteran status, disability, or any other factor/ status in accordance with applicable federal, state and local laws.