Compliance Coordinator

Job DetailsJob Location: OK Oklahoma City - Oklahoma City, OK 73129Compliance Coordinator

United Petroleum Transports / Florida Rock & Tank Lines

Location: Oklahoma City, OK (onsite)

Reports To: Director of Compliance

Department: Compliance

FLSA: Non-Exempt

The Role

Every driver on the road for UPT and FRTL represents a standard we take seriously, and this role is part of the team that keeps that standard in place. You will work alongside an experienced compliance team, learning on the job and building real expertise in DOT and FMCSA requirements. A good part of the work is on the phone and in your inbox, reaching out to drivers, dispatchers, and other contacts to gather documents, pull reports, and keep open items moving.

What You Will Own

Audit and maintain Driver Qualification files to keep every driver legally compliant with DOT and FMCSA regulations
Monitor compliance status across the driver base and identify lapses before they become violations
Reach out directly to drivers, dispatchers, and fleet contacts by phone and email to gather required documentation and resolve open items
Pull and review roadside inspection reports and MVR records, flagging anything that needs action
Track and maintain training records and rosters for UPT and FRTL drivers
Communicate with Independent Contractors on qualification and leasing requirements
Support compliance audits and assist the Director of Compliance with reporting and special projects
Cross-train with the Recruiting team to understand how driver onboarding connects to qualification

Who Thrives Here

You are precise and you follow through, and the people around you know they can count on you to show up and do what you said you would do. Detail work is not a burden for you, it is how you know the job is done right. You are comfortable on the phone with drivers, dispatchers, and other contacts, and you stay professional even when people are hard to reach or slow to respond.

This team works together and everyone carries their part. The right person for this seat takes that seriously, shows up ready every day, and understands that when one person is not fully present, everyone else feels it.

Qualifications

What You Need

High school diploma or equivalent
Comfortable and confident on the phone, including with people who may be hard to reach or slow to respond
Strong attention to detail and a track record of following through on tasks
Ability to manage multiple open items at once and prioritize without losing accuracy
Proficient in Microsoft Word, Excel, and Outlook
Dependable, consistent, and professional in every interaction

Nice to Have

Prior experience in transportation, logistics, or a compliance-related role
Familiarity with DOT or FMCSA regulations
Experience with TMW, PAYCOM, or similar fleet or HR systems
Comfortable working with data and pulling reports from multiple systems

What Success Looks Like

Every driver file is current, complete, and audit-ready at any point in time
Lapses are identified early and resolved before they create a compliance exposure
Drivers, dispatchers, and teammates know who to call and trust that open items will get handled
Reports are pulled accurately and on time, with nothing falling through the cracks
The Director of Compliance has a coordinator she can count on without having to follow up
Stakeholders across the organization describe this person as dependable, professional, and easy to work with
This person shows up every day ready to carry their part, because the team counts on it

Working Conditions

Full-time, onsite at the OKC corporate office
Extended periods at a workstation using a computer and phone
Occasional lifting up to 20 pounds
Routine use of standard office equipment including computers, phones, and copier/printer/scanners