Office Manager (Maternity Cover)
Location: Oxford Airport, Kidlington
Fixed-Term Contract until October 2027
Hours: Part-time 25 hours (over 4 or 5 days per week)
Pro-rata salary: £17,550 per annum
At Unifi Aviation, we know that exceptional operations start with an exceptional workplace. We're looking for an organised, proactive, and highly professional Office Manager to become the driving force behind our Oxford Airport Head Office.
Supporting our Head Office and Senior Leadership Team, you'll play a central role in ensuring our office runs efficiently, professionally, and seamlessly every day. From managing facilities and suppliers to coordinating executive travel, supporting finance administration, and creating a welcoming environment for employees and visitors alike, this is a varied role where no two days are the same. If you're someone who takes pride in organisation, enjoys keeping things running smoothly behind the scenes, and loves creating a positive workplace experience, we'd love to hear from you.
What You'll Be Doing:
As Office Manager, you'll be responsible for the day-to-day management of our Head Office, including:
Office & Facilities Management
Ensuring kitchens, meeting rooms, communal areas, and executive offices remain clean, organised, and fully stocked
Managing stationery, office supplies, refreshments, and consumables while supporting paperless working practices
Preparing meeting rooms for internal and external meetings, ensuring equipment and technology are fully operational
Monitoring housekeeping standards and maintaining a clean desk culture across the office
Managing relationships with cleaning contractors and other suppliers to ensure high service standards
Conducting regular office inspections, stock checks, and workplace audits
Supporting health and safety compliance and maintaining a professional working environment
Administrative Support
Providing administrative assistance to the Head Office Team, CEO, CFO, and Senior Leadership Team
Finance & Procurement Administration
Assisting the Finance Team with administration, filing, document management, and supplier records
Managing Amazon account approvals and overseeing office and station orders
Coordinating the secure distribution of company credit cards and prepaid cards to stations
Producing regular updates on office expenditure, supplies, and procurement activity
Fleet & Transport Coordination
Managing pool vehicle bookings and ensuring vehicles remain clean, roadworthy, fuelled, and available when required
Supporting fleet administration, including fines, fuel receipts, vehicle records, and compliance documentation
Post, Courier & Logistics Support
Processing inbound and outbound post, deliveries, and courier shipments
What We're Looking For
We're seeking someone who is highly organised, detail-oriented, and comfortable juggling multiple priorities.
Ideally you'll have:
Previous experience as an Office Manager, Office Coordinator, Facilities Coordinator, or similar administrative role
Excellent organisational and time management skills
Strong communication and stakeholder management abilities
A proactive, hands-on approach and willingness to get involved
Good working knowledge of Microsoft Office applications
Experience handling confidential information with discretion and professionalism
Experience supporting senior leaders or executive teams would be advantageous
Why Join Unifi?
At Unifi Aviation, we're passionate about creating an environment where people can thrive. Our values of Passion, Integrity and Empathy guide everything we do, and we believe in creating workplaces that are welcoming, supportive, and efficient.
This is an excellent opportunity to join a growing aviation services business in a key role that touches every part of the organisation.
If you're looking for a role where you can make a genuine impact, take ownership, and be at the centre of a busy and dynamic office, we'd love to hear from you.
Apply today and help us keep Unifi moving forward, Elevating from the Heart. ✈️
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"Unifi is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status."
