A/P CLERK

Job DetailsJob Location: Hauppauge, NY 11788Salary Range: $23.80 - $24.51 HourlyUCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities. We are proud of our 75 year history in creating opportunities and helping to fulfill the dreams of thousands of individuals and families. We remain committed to our goal of Creating Life Without Limits for People With Disabilities!

General Purpose of the Job

The accounts payable bookkeeper is in charge of making payments owed by the agency to vendors, suppliers, and other creditors. This position keeps track of what's owed to vendors and ultimately controls expenses, by fulfilling payments and receiving, processing, and verifying invoices. The accounts payable bookkeeper is also responsible for accurate and timely coding and entry into the accounting software. Maintain daily interactions with agency staff and outside vendors as needed.

Essential Duties and Responsibilities include the following:

Open accounts payable mail, separate bills to be paid, sort all interoffice mail
Coordinate with purchasing to match invoices with the corresponding purchase orders for matching and verification
Prepare voucher packages for items with and without purchase orders
Ensure all documentation is received and reviewed including; Vendor invoice, Packing list signed and dated by UCP employee receiving good or services, Original signed purchase order, Original signed purchase requisition, verify price
Ensure all authorizations are received prior to payment
Code all transaction according to the General ledger account number for distribution
Process checks from the Great Plains system.
Prepare positive pay report
Mail or distribute checks as indicated on original check request or purchase requisition.
File voucher packages alphabetically in accounts payable paid invoices files.
Follow up with respective agency staff until receipts are obtained
Handle vendor calls and problems
Prepare journal entries to reclass, accrue, misc adjustments as required
Review accounts payable aging report for unapplied payments, adjustments, etc.
Research discrepancies
Update and maintain vendor maintenance in Great Plains
Assign vendors as 1099 when applicable
Obtain W-9 information from vendors
File paid invoices and supporting documentation
Follow the agency retention policies and update agency files annually
Special projects as assigned by management
Update policy & procedure manuals
Participate in agency assigned committees

QualificationsEducation and/or Experience

Associates Degree in Accounting or related field or minimum of two (2) years related accounting experience, preferred
High School Diploma required.
Experience in Not- For- Profit industry preferred.