Admin & Accounts Executive (full time)

Job Title: Admin & Accounts Executive

Location: Klang (Little India), Selangor

Employment Type: Full-time

Working Hours: 8:30 AM – 6:00 PM (1-hour break)

Working Days: 5 days per week

Salary: Up to RM 3,000 / month (Salary revision after 6-month probation based on performance)

Job Overview

We are an established law firm looking for a dedicated and organized Admin & Accounts Executive to join our team in Klang. In this role, you will handle daily accounting tasks, general administrative operations, office licensing coordination, and client communications.

Key Responsibilities

1. Accounting & Finance

• Handle basic full-set/day-to-day accounting duties, including invoicing, receipts, and payment vouchers.
• Manage bank reconciliation and track incoming/outgoing bank statements.
• Assist with basic bookkeeping and keep accounting records up to date.
• Follow up on outstanding payments, client billings, and vendor invoices.

2. Administration & Office Operations

• Manage basic office paperwork, filing, scanning, and documentation.
• Handle incoming phone calls, enquiries, and liaise with relevant external authorities/parties regarding legal firm licenses and administrative compliance.
• Support solicitors and legal staff with general office administrative tasks.
• Maintain office inventory, supplies, and general office upkeep.

Skills:

• Proficiency in basic accounting software (e.g., SQL, AutoCount, UBS) and Microsoft Office (Word, Excel).
• Good verbal and written communication skills in English and Bahasa Malaysia.
• Good telephone etiquette and interpersonal skills.
• Attributes: High attention to detail, trustworthy, organized, and capable of multi-tasking in a fast-paced environment.
• Experience: Minimum 3 to 4 years of experience in administrative and basic accounting roles (experience in a law firm or professional services firm is an added advantage).
• Education: Diploma/Degree in Accounting, Finance, Business Administration, or equivalent.