Corporate Receptionist/HR Assistant

SUMMARY

To greet visitors and answer the main switchboard lines in a professional business manner.

To assist departments with the overflow of clerical work that can be completed at the front desk area.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

    Greet visitors

    Answer front desk main switchboard lines

    Responsible for all visitors to sign in

    Responsible for assigning visitor badges (per FDA requirement)

    Maintain company's internal telephone directory

    Distributing company birthday card to employees (monthly)

    Maintains Employee Personnel Files

    Assist with payroll tasks as needed

    Assist with scheduling in-house training

    Assist with new hire packets as needed

    Complete SysAid requests for terminations

    Complete Facility Requests for building and/or department needs

    Order Office supplies for department and building.

    Prepare and send out termination packets

    Administer Employee Diabetes Supply Request Program and maintain log

    Update and maintain various spreadsheets (i.e. FRM-QSI-18-00 effectiveness of training, benefit eligibility).  Send related communication.

    Assist with the Monthly Newsletter

    All other duties as assigned, including but not limited to working in other departments, reassignments, etc.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

One  year  certificate  from  college  or  technical  school;  or  three to  six  months  related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.

Ability to write simple correspondence. Ability to effectively present information in one- on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.   Ability to perform these operations using units of American money and weight

measurement, volume, and distance.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in

standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee  to  successfully  perform  the  essential  functions  of  this  job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The  work  environment  characteristics  described  here  are  representative  of  those  an employee encounters while performing the essential functions of this job. Reasonable

accommodations  may  be  made  to  enable  individuals  with  disabilities  to  perform  the essential functions.

The noise level in the work environment is usually moderate.

Trividia Health uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify 

EQUAL OPPORTUNITY EMPLOYER: Trividia Health, Inc. is an Equal Opportunity, Affirmative Action, E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state or federal law.

Important Notice: This role is being recruited directly by Trividia Health, Inc.  We do not require payment at any stage of hiring and do not authorize third-party sites to repost our jobs without permission.