Accounts Payable Specialist

Job Summary:

This position is a Part-Time, onsite role in our Corporate Office in Nampa, ID. Please only local candidates apply.  The successful candidate will be prompt, reliable and a team player, with prior experience in Accounts Payable, and the desire to learn multiple tasks and processes within an accounting department. 

Key Responsibilities:

• Review and process high-volume invoices for accuracy, proper authorization, and compliance with company policy.  
• Ensure that sales tax is accurately applied to invoices and payments in accordance with the applicable state and local tax laws.  
• Work with vendors and our purchasing department to address discrepancies, clarify invoice details, and ensure correct quantities and prices have been applied.  
• Maintain accurate records of accounts payable transactions including supporting documentation for audit purposes.  
• Ensure compliance with internal accounting policies and external regulations.  
• Review and reconcile vendor statements to ensure all vendor accounts are current, which includes researching and resolving discrepancies/issues.  
• Ensure that all invoices/statements are processed to get all discounts available.  
• Reconcile A/P subledger to general ledger, resolving any variances/discrepancies.  
• Prepare month-end invoice accruals.  
• Assist with annual 1099 preparation.  
• Gather and process all utility invoices for approximately 450 utility accounts, including trend reporting.  
• Serve as the primary point of contact for vendor payment inquiries.  
• Cross-training in other roles in the accounting department.  
• Other duties as assigned.  

Qualifications - Required:

• Prior experience in Accounts Payable or general accounting, with understanding of general accounting principles and A/P procedures.  
• Proficiency with ERP systems (preferably NetSuite), Google Sheets, and Excel (including VLOOKUP, pivot tables).    
• Excellent attention to detail and organizational skills.  
• Strong communication and customer service skills.  
• Ability to multi-task and understand priorities.  

Qualifications - Preferred:

• Associate’s or Bachelor’s Degree in Accounting, Finance, or related field.  
• Knowledge of 3-way matching and accrual-based accounting.  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Ability to occasionally lift up to 20 pounds (e.g., files, packages, or office supplies)
• Repetitive hand and wrist movements for typing and data entry
• Ability to communicate effectively via phone, video calls, and in-person meetings
• Occasional walking, standing, or bending to retrieve or file documents

As an Equal Opportunity Employer, Interstate Group, LLC is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.