Construction Administrative Assistant

Position Summary

Timberline Construction Group is seeking an organized, dependable, and detail-oriented Construction Administrative Assistant to support residential construction projects in the San Luis Obispo area.

This position will provide day-to-day administrative and project support to the construction team, helping coordinate documentation, schedules, communication, reporting, subcontractor information, and project records.

The ideal candidate is comfortable working in a fast-paced construction environment, managing multiple priorities, and communicating with project managers, subcontractors, residents, utility companies, and other project partners.

Experience with HUD Section 3 or affordable housing programs is strongly preferred but not required.

Key Responsibilities

• Provide administrative support to project managers and field construction teams.
• Maintain project files, documentation, correspondence, and reports.
• Assist with scheduling meetings, appointments, project activities, and follow-up items.
• Prepare meeting notes, project updates, spreadsheets, and general correspondence.
• Track subcontractor documentation, workforce information, and project records.
• Assist with procurement documents, project forms, invoices, and other administrative paperwork.
• Coordinate communication with subcontractors, residents, utility companies, vendors, and community partners.
• Submit and track 811 utility locate requests and coordinate with utility providers to ensure underground lines are marked before excavation or construction begins.
• Help maintain documentation required for affordable housing and federally funded construction programs.
• Support Section 3 documentation and reporting after training.
• Maintain accurate digital and physical project files; update ARK and SharePoint as needed.
• Follow up on outstanding items to help keep projects organized and on schedule.
• Provide general office and project support as needed.

Qualifications

• 2+ years of administrative, project coordination, construction office, or similar support experience preferred.
• Previous construction, residential housing, property management, or project-related experience is a plus.
• Strong organizational and follow-up skills.
• Comfortable managing multiple tasks and deadlines.
• Knowledge of Microsoft Word, Excel, and Bluebeam drafting/markup software preferred but not required.
• Knowledge of San Luis Obispo (SLO) City and County permitting preferred but not required.
• Strong written and verbal communication skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Ability to work independently while supporting multiple team members.
• Bilingual English/Spanish is a plus.
• Previous HUD, Section 3, affordable housing, or government-funded project experience is helpful but not required.

Employment with Timberline Construction Group is contingent upon passing a pre-employment drug test and a background check, which may include criminal history and employment verification.

By submitting your application, you consent to agreeing to partake in a pre-employment drug test and a background check. Refusal to consent to testing may result in withdrawal of the offer. All candidates will be required to undergo a pre-employment drug test as a condition of employment.