Administrative Advancement Associate for UICA President and CEO

This role provides onsite administrative support to the University of Iowa Center for Advancement (UICA) President and CEO. The role serves as a professional representative of the President's Office and must demonstrate exceptional judgment, professionalism, and discretion in all interactions. This position routinely handles sensitive and confidential information and plays a critical role in coordinating executive meetings, leadership engagements, and onsite activities that support the President and CEO's effectiveness and visibility across the organization and university community.

The ideal candidate is reliable, has strong attention to detail, skilled at coordinating logistics and managing schedules, and has effective and professional communication skills.

• Manage and maintain the President’s calendar, including scheduling meetings while applying an understanding of priorities, timing, and preferences.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries; collaborate with internal partners as needed to align schedules and logistics.
• Partner with the Board Relations and CEO Engagement Director to ensure logistical details are aligned with their work being done to prepare the President and CEO for engagement events and meetings.
• Partner with the Board Relations and CEO Engagement Director to coordinate and prepare for executive and leadership meetings, campus visits, and onsite engagements by managing logistics, developing schedules and itineraries, compiling briefing and meeting materials, and ensuring all details are organized to support the President and CEO's successful participation.
• Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
• Provide administrative support, including scheduling, for UICA leadership functions and executive-level events.
• Update records in constituent and administrative systems to ensure data accuracy.
• Utilize and maintain proficiency in administrative tools and systems, including Microsoft 365, SharePoint, OneDrive, and expense management platforms.

Demonstrate professionalism, sound judgment, and confidentiality while serving as a representative of the President and CEO in interactions with internal and external stakeholders.

This is an onsite role with an expectation that the individual work in the office Monday through Friday. Our office is located in Iowa City, Iowa.

*A cover letter is required with application. 

Education & Experience: HS diploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience