Administrative Assistant - West Side CTC

QUALIFICATIONS:          

1. High school diploma or equivalency
2. Evidence of strong direction-following skills
3. Excellent communication and organization skills
4. Ability to prioritize tasks, meet deadlines and work under pressure
5. Interest in working around children
6. Willingness to learn new tasks

 

                                   

REPORTS TO:  Director of Food and nutrition

 

ACCOUNTABILITY OBJECTIVE:

Assist with keeping the organizational flow of the office in an organized and efficient manner. Maintain clear and concise communications between DFN’s, hourly staff, and district administration.

 

PERFORMANCE ACCOUNTABILITIES:

1. Excellent Communication Skills: Responsible for maintaining a shared email and office phone line, address all communications or forward to the appropriate DFN, reply to all inquiries to the Food Service office in a professional manner and within an appropriate time frame.
2. Excellent Computer Skills: Office Suites: ADP employee services, maintain a Shared Outlook Event Calendar for DFN’s, and Litmos On-Line learning (training provided)
3. Assist with scheduling of cafeteria events, maintaining a shared outlook calendar
4. Assist in scheduling staff for events at the discretion of the Director(s) of Food and Nutrition)
5. Assist with completion of Special Function Reservation forms, event scheduling, upkeep and organization of files for monthly invoicing
6. Assist with planning and organization of meetings and trainings throughout the year.
7. Assist with onboarding of staff through ADP
8. Assist with Clearance packages for new hires and updating for current staff
9. Assist with Litmos scheduling and reconciliation of training hours and certifications, to include documentation for employees
10.  Update confidential employee files to include clearances and certifications
11.  Maintain employee records for: PTO, non-occupational leave to include medical RTW information, disciplinary actions, and handbook directives
12.   Maintain a clean and organized office environment, to include maintenance and upkeep of all employee files.
13.   Establish and maintain a clear line of communication with building staff(s)
14.  Assist with the distribution of all daily paperwork to buildings, collection of data for monthly invoicing, and additional duties as assigned by DFN (s)
15.   Maintain a clean and organized office environment, to include maintenance and upkeep of all operational files required to be kept on site for the minimum time frame.
16.   Assist with updating Food Service information annually, or as often as needed
17.   Handle accounts and monies when necessary, by utilizing computers and point of sales     systems or Skyward.
18.   Keep all paperwork accurate and neat.
19.   Adhere to all policies and procedures developed by the school district and TNG
20.   All other duties as assigned by DFN or Assistant DFN

 

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing for extended period of time
• Lifting, carrying, pushing, pulling 40 pounds occasionally
• Ability to kneel, crouch, bend and reach to retrieve and handle inventory and supplies
• Ability to speak clearly and distinctly when communicating
• Hearing clearly
• Adequate vision to perform duties

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned

 

The Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.