WIC Vendor Application and Contract Specialist

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Functional Title: WIC Vendor Application and Contract Specialist 
Job Title: Contract Specialist IV 
Agency: Health & Human Services Comm 
Department: WIC Salaries 
Posting Number: 21340 
Closing Date: 09/24/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Range: $4,801.16 - $7,761.50 
Pay Frequency: Monthly
Salary Group: TEXAS-B-22 
Shift: Day 
Additional Shift:  
Telework:  
Travel: Up to 20% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations:  
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK 
 
 
 

Brief Job Description:

Perform advanced (senior-level) contract management work for the Vendor Outreach Branch (VOB) of the Vendor Management & Operations (VMO) Unit. Work supports the United States Department of Agriculture Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) program. Responsible for developing contracts/renewals/amendments, completing requisitions, describing services to be rendered, evaluating information supplied by vendors, and monitoring vendor contracts. Responsible for processing vendor applications, including determining eligibility, as well as intake of application and contracting documentation. Serve as the liaison between the Unit, WIC vendors, WIC Program Services, HHSC Procurement and Contracting Services, and Office of Chief Counsel for contracts, renewals and amendments. Monitor legal, regulatory and agency requirements pertaining to WIC vendor contracting and monitoring and resolving issues/problems relating to WIC vendor contracting. Responsible for reporting related to contracting in the Unit. Provide input for strategic planning actions and make recommendations and assist with implementation of new or changed business workflows. Involved with policy and procedure development and revisions. Assist with leading and/or prioritizing the workload of others in regard to contracting. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

1. Responsible for the planning, development, and implementation of WIC vendor contracts, renewals, and amendments. Responsible for completing requisitions, describing services to be rendered, evaluating information supplied by vendors, and monitoring vendor contracts. Provide guidance and input regarding contract administration, policies and procedures. Responsible for processing vendor applications, including determining eligibility, as well as intake of application and contracting documentation. Serve as the liaison between the Unit, WIC vendors, WIC Program Services, HHSC Procurement and Contracting Services, and Office of Chief Counsel for contracts, renewals and amendments. (55%)

2. Monitor legal, regulatory, and agency requirements pertaining to contracting. Monitor status of contracts. Resolves issues/problems relating to WIC vendor contracts. Responsible for reporting related to contracting in the Unit. (25%)

3. Provide input for strategic planning actions, policy and procedure development and revisions, and make recommendations and assist with implementation of new or changed business processes. (10%)

4. Assist with leading, and/or prioritizing the workload of others. (5%)

5. Perform other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. (5%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

• State of Texas contracting and procurement/purchasing regulations, developing contracts, contract monitoring

• Project management principles

• State and federal laws, regulations, policies, rules and requirements

related to the WIC program

• Strategic planning and/or business process improvement

Skill in:

• Effective verbal and written communication

• Identifying problems, evaluating alternatives, and implementing solutions

• Working collaboratively and cooperatively with diverse groups

• Developing and/or revising policies and procedures

• Program and process improvement

• Organizing, managing, prioritizing and directing tasks, projects, and

schedules

• Report development

• Using technology, including Microsoft Office software applications

• Reviewing documents for completeness and accuracy

Ability to:

• Write, edit and understand contract requirements and specifications

• Think creatively and support creative thinking in others

• Establish goals and objectives; plan, lead, and prioritize the workload of

others

• Interpret data and develop effective operating procedures

• Organize and present information effectively, both verbally and in writing

• Build effective work teams with a variety of individuals

• Prioritize and plan assignments, and handle multiple projects in a fast

paced environment.

• Work effectively under pressure

• Establish and maintain positive and effective working relationships with

staff at all levels of the organization, and internal and external

stakeholders

• Understand, interpret, and apply department and agency rules,

regulations, policies, and procedures

 Registrations, Licensure Requirements or Certifications: 

Must be a Certified Texas Contract Manager (CTCM) - this must be indicated on the application and will be verified through the Texas Comptroller of Public Accounts' website

Initial Screening Criteria: 

• Must be a Certified Texas Contract Manager (CTCM) - this must be indicated on the application and will be verified through the Texas Comptroller of Public Accounts' website

• At least two (2) years of experience with developing, managing, or monitoring contracts for the State of Texas

• At least two (2) years of experience in policy/procedure development or revision

• At least two (2) years of experience in creating reports

Preferred Criteria: 

• A minimum of an Associate’s Degree

Additional Information:

To be considered for an interview, applicants must demonstrate a clear match to all Initial Selection Criteria in the summary of experience sections of the application. RESUMES WILL NOT BE CONSIDERED. The salary on this job posting reflects the minimum and maximum allowed, however, budget considerations may result in salary offers at the minimum of the posted range. Internal applicants are encouraged to check the HR manual for any changes to their current salary.

All applicants chosen to participate in the virtual “face-to-face” interview process will be required to complete an on-camera skills assessment to demonstrate proficiencies and perspectives associated with this role at the time of the interview. All applicants participating in the virtual “face to face” interview process must also have access to a computer, the internet, Microsoft Teams, Microsoft Excel, and Microsoft Word. Multiple interviews may be required as candidates move through the hiring process. Only applicants selected for an interview will be notified of final selection. This position is currently a hybrid position, with some ability to work from home, but the selected candidate must be physically present in the Austin office at least two days per week, as directed by the manager and director. Other meetings in Austin will be required. This hybrid arrangement is also subject to change at any time. The person selected for this position must have internet access for working from home.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.