Administrative Assistant to the College Guidance

Job DetailsJob Location: Saint Andrew's School - Boca Raton, FL 33434Position Type: Full TimeAbout Saint Andrew’s School:

Saint Andrew's School is an independent, co-educational school for grades PK-12, Saint Andrew's is both a day school and a boarding school, educating students from across the United States and throughout the world. As a college preparatory school in the Episcopal tradition, Saint Andrew's welcomes students of all faiths, customs, cultures, and beliefs. "Honor Above All," academic excellence and education in Mind, Body, and Spirit reflect Saint Andrew's experience. We are committed to educating the "whole child" while instilling a dedication to lifelong learning.

Saint Andrew’s School seeks employees who are committed to our mission to provide educational excellence in an inclusive community, fostering lifelong learning and nurturing each individual in mind, body, and spirit in the Episcopal tradition. We encourage applications from individuals whose backgrounds and experiences will help us promote an inclusive school culture. We are committed to respecting the dignity of each member of our community, and we strive to recruit a diverse and talented faculty and staff.

Position Summary

This position will involve working as a cooperative member of the College Guidance Office team.

Duties and Responsibilities

Greets visitors and office constituents such as students, parents, college admission representatives, faculty, and staff
Answers the office’s main telephone lines
Manages the daily calendar for office and assists setting college counselors appointments with students and parents.
Performs other clerical tasks upon the request of the Director and other professional staff members.
Manage and operate College Guidance database system (Scoir)
Assist with management and orchestration of annual Sunshine Invitational College Fair
Manage Bright Futures Scholarship program for senior students
Organize all counselor and teacher recommendation letters for senior students
Assist in organization of all office programs
Create and manage annual office calendars for Sophomore, Junior and Senior classes
Performs other duties essential to the operation of the office at the request of the Director of College Guidance

Qualifications
Bachelor’s degree preferred
3-5 years of related work experience
Strong verbal and written communication skills
Excellent organizational and public relations skills
Ability to plan and problem solve
Strong interpersonal skills with a positive, professional, and friendly demeanor
Advanced proficiency in MS Office, Google Workspace, and information/database management (including data import/export). Tech-savvy, adaptable, and eager to learn evolving technologies related to the internet, office, and document management software applications.
Ability to work effectively with people of diverse backgrounds and promote a positive working environment
Commitment to a growth mindset and continuous professional development
Strong work ethic

Physical Demands: Must be able to sit, stand, walk, bend, lift, and for the majority of the work day. May be required to lift up to 25 pounds.

Saint Andrew’s School is committed to providing equal opportunity in all employment practices without regard to age, gender, race, religion, color, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, marital or familial status, pregnancy, disability or handicap, genetic information, military status, or any other protected status in accordance with the requirement of all federal, state, and local laws.

Saint Andrew’s is a drug-free workplace. All employees must successfully maintain an acceptable Level II criminal background check. Saint Andrew’s School may, in its discretion, modify or adjust the position to meet the school’s changing needs.