Administrative Assistant - Onsite

Seeking an experienced Administrative Assistant III to provide administrative and operational support to the NCS/Director’s Office.

· Answer NCS phone lines and greet/direct visitors.

· Distribute mail and packages and coordinate with NCS-IT for technical issues.

· Serve as facilities point of contact and order office supplies.

· Manage calendars, meetings, conference room reservations, and room calendars.

· Coordinate meetings with internal and external stakeholders.

· Prepare and format correspondence, documents, and meeting materials.

· Maintain files and records and assist with meeting follow-ups.

· Provide general administrative support and assist with special projects as needed.

· Prior administrative assistant experience.

· Knowledge of standard administrative procedures.

· Data entry and ability to gather/process simple data.

· Strong organizational, time-management, and attention-to-detail skills.

· Ability to manage multiple competing priorities.

· Effective written and verbal communication skills.

· Proficiency with Microsoft Office applications.

· Ability to handle sensitive/confidential information with appropriate discretion.

· Education/training/experience equivalent to high school graduation.

· Experience providing administrative or executive-level support, including calendar management, meeting coordination, correspondence, and document preparation.

· Prior experience supporting senior management or working in an executive office environment.