Administrative Assistant

Overview

SNF is a specialty chemical group whose products, water-soluble polymers, contribute to treating, recycling, preserving water, saving energy, and reducing carbon footprint. A pioneer in soft chemistry, SNF has long been present on all continents, employing 9,000 people, including more than 2,700+ in the USA. Innovation and movement toward a cleaner, less carbon-intensive world accelerates SNF’s growth.

The responsibilities of the Administrative Specialist will include but are not limited to, providing administrative support in the areas of file maintenance, electronic mail processing, data entry, and document processing.

Responsibilities

• Process electronic mail as required.
• Maintain and update bid database.
• Process various document requests from customers and field personnel, including quotations, Safety Data Sheets (SDS), and Technical Bulletins.
• Maintain files to ensure all necessary documents are file correctly and files destroyed on schedule.
• Conduct routine maintenance of the online document storage center (Bizz Hub).
• Proactively coordinate with administrative staff, field representatives, and customers on upcoming bids and contract extensions.
• Process contracts, including ordering insurance certificates and bid and performance bonds.
• Process contract extensions and bond continuations.
• Complete online requirements of customers including vendor registrations.
• Conduct active web searches for new bid opportunities both independently and from leads provided by subscription services.
• Maintain inventory of office supplies.
• General projects and additional tasks as required.

Qualifications

EDUCATION:

• High school diploma or equivalent - High school diploma required.
• Associate's Degree - Associate’s degree in business preferred.

EXPERIENCE:

• 3 Years - Minimal experience is required, however, a minimum of three years of administrative support experience preferred.

KNOWLEDGE, SKILLS, ABILITIES:

• Experience in sales support and/or customer service preferred.
• Ability to work independently and in a team environment.
• Ability to analyze and solve problems.
• Must be Microsoft Office proficient at the intermediate to advanced level.
• Ability to handle a fast-paced environment.
• Consistent detail-orientation required.
• Must be able to multi-task and adapt to sudden task changes.
• Must be able to manage time to meet tight deadlines.
• Ability to communicate effectively, both orally and in writing.

BENEFITS:

• Competitive Salary
• Medical Benefits
• Dental Benefits
• Vision Benefits
• Flexible Spending Accounts
• 401(k) Savings Plan
• Vacation Days
• Incidental/Sick Days
• Paid Holidays
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Tuition Reimbursement
• Employee Development & Training

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.