BRANCH EVENT COORDINATOR

Job DetailsJob Location: 100 Annapolis Branch - Annapolis, MD 21401Position Type: Full TimeEducation Level: Not SpecifiedSalary Range: $44,993.00 - $67,542.00 SalaryTravel Percentage: NegligibleJob Shift: AnyJob Category: Admin - ClericalJob Overview:

The Event Coordinator (EC), is part of one of Selects Event Teams, administratively supports the event team, and works closely with internal departments around planning for and executing projects of various scope and size. This position is designed to provide administrative strength capable of driving existing processes and managing significant amounts of detailed information. Ideal candidates will be detail-oriented, responsive, reliable, have the ability to prioritize various tasks and will enjoy working in a fast-paced environment. Adherence to deadlines and great planning/follow through is a must.

Duties & Responsibilities

Event Lifecyle Administration

Manage job-specific information throughout the entire event lifecycle
Create and maintain equipment reservation tickets
Complete job costing for each event and update with actuals costs after event is complete
Create job folders and make sure they are kept up to date with all relevant documents
Write customer proposals
Job closing and submittal of contracted services invoices for payment
Client Invoicing and collecting payment
Act as liaison and facilitate communication between sales team and operations as needed

Process Adherence

Adherence to all company policies and procedures
Team expert on the process related to the event lifecycle
Ensure team members in the field are following applicable policy and procedure

Customer Service

Provide high level of customer service and professionalism
Serve as second point of contact for clients after Event Sales Consultant

Collaboration and Teamwork

Establish strong working relationships with each team members as well as other employees within Select Event Group
Provide training and support to other members of assigned team including Event Sales Consultants and Event Coordinators/Operations Coordinators and Field crew
Demonstrate a help first mentality when issues arise

Other duties as assigned

QualificationsQualifications include

High School Education and 2 years of relevant experience (JR.), Bachelors Degree Preferred
Demonstrated ability to communicate
Excellent listening, verbal, and written communication skills
Self-Motivated and able to thrive in a results driven environment
Proven ability to administratively manage multiple projects at a time while paying strict attention to detail
Must be organized
Must be ethical
Must be able to assess situations and make decisions based on urgency and risk
Must be able to set priorities, determine strategies and solve problems
Critical thinking skills
Attention to detail and adherence to deadlines

Experience with Microsoft Office Suite

Self-Starter, Takes Initiative

Teamwork/collaboration
Interpersonal skills

Working Conditions

May include on-call weekends and evenings
At times, may require travel between various Select locations, on an as needed basis
This position includes periods of standing or sitting for long periods of time
All prospective employees must pass a background check
Must have a reliable vehicle