Administrative Assistant/Data Entry

The Position

Cress Housing Corporation is responsible for households living in 164 single/semi-detached units, 16 four-plex units, 30 condo units, and 10 multi-unit apartment complexes. This position will provide administrative support related to the business of subsidized and affordable housing. The Administrative Assistant provides front line support and information to all applicants, tenants, contractors, etc. Reporting to the Senior Manager the Administrative Assistant will play a key role in the continued growth and vision of Cress Housing Corporation and affiliated member First Nations.

Responsibilities:

• Maintain filing system. 
• Provide information to people coming into the office inquiring about low-income, market rent, apartment or condo housing rental options.
• Explain our housing program guidelines and assist people in completing applications on the phone and/or in office.
• Maintain an up-to-date waiting list of applicants.
• Accurately receipt all rent payments, issue tenant receipts, and enter into bank deposit worksheet.
• Answer phone, transfer as necessary, and/or respond to telephone inquiries pertaining to maintenance requests, account information, and general inquiries.
• Be familiar with other services or agencies to ensure that our tenants and applicants obtain the maximum benefit of available community services to meet their needs and make referrals to other agencies if necessary.
• Ensure timely and accurate reports for Senior Manager, Tenant Relations, and Maintenance Services.
• Where necessary, assist in the compilation of data for various reports.
• Ensure that Senior Manager is fully informed of all potential issues related to Tenant Services.
• Take and transcribe dictation notes and meeting minutes.
• Maintain a high level of confidentiality in all interactions.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Maintain and monitor office supply inventory levels and place orders as required.
• Other duties as assigned.

Working Environment: 

Primarily working in an office setting

Knowledge, Skills and/or Abilities:

• Basic computer skills with proficiency using Microsoft Word and Excel;
• Knowledge of Simply Accounting and/or Yardi Property Management would be an asset;
• Demonstrated organizational and administrative skills;
• Excellent verbal and written communication skills;
• Ability to work effectively with others; be a team player;
• Knowledge of the political, social and economic objectives of the Saskatoon Tribal Council and of the Dakota, Cree, and Saulteaux cultures will be considered an asset;
• A working knowledge of a Cree/Dakota/Saulteaux language would be an asset; and

Education and Experience: 

• Grade 12 or equivalent education with post-secondary in office or business administration preferred;
• Minimum 2 years experience working in an administrative role, a combination of relevant experience and education may be considered;

Other: 

• Must possess a valid driver’s license (class 5) and meet STC’s insurance requirements. 
• Must provide a current, original, Canadian Criminal Record Check (CPIC) search as a condition of employment.