Admin Support, Saweyihtotan

Position Summary: 

The Administrative Assistant supports Saweyihtotan’s management and staff by handling confidential information, coordinating administrative tasks, and supporting special projects.

Key Responsibilities:

• Perform general office duties (answering calls, processing correspondence, maintaining supplies).
• Maintain accurate records and filing systems.
• Provide document preparation and data entry support.
• Track receipts and invoices for company credit card purchases.
• Maintain administrative systems, processes, and procedures.
• Process registration applications and maintain the database.
• Coordinate logistics for meetings and events, including travel arrangements and meeting materials.
• Prepare documents (letters, memos, reports, agendas, presentations).
• Assist with grant file management and related documents.
• Process applications for registration and sponsorship using the online database.
• Work with IT support to optimize the corporation’s website, database, hardware, and software.
• Build and maintain positive relations with member First Nations, community groups, and other organizations.
• Maintain confidentiality of sensitive information.

Education and Experience:

• Office education certification from a recognized business school.
• Grade 12 education with relevant post-secondary education (e.g., Business Administration, Accounting).
• Minimum of three years of related experience.
• Experience with confidential information.
• Experience with First Nation governance or community development is an asset.

Skills and Abilities:

• Proficiency in Microsoft Office Suite and databases.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Strong time management and organizational skills.
• Ability to maintain confidentiality.
• Valid Class 5 driver’s license.

Working Conditions:

• Occasional weekend and evening work.
• Ability to meet tight deadlines and handle large volumes of work.
• Ability to work in a diverse environment with high integrity and ethical behavior.