Executive Assistant/ Business Operations

• Provide high-level administrative and strategic support to the CEO.
  
• Manage the CEO’s schedule, meetings, correspondence, and priorities.
  
• Prepare meeting agendas, presentations, reports, briefing materials, and summaries.
  
• Track decisions and action points from executive meetings and ensure timely follow-up.
  
• Conduct research and provide relevant insights to support the CEO’s decision-making.
  
• Act as a key liaison between the CEO, management team, employees, clients, and external stakeholders.
  
• Support the CEO in monitoring day-to-day business operations and organizational performance.
  
• Coordinate with various departments to ensure alignment with business priorities and deadlines.
  
• Identify operational gaps, inefficiencies, and areas for process improvement.
  
• Support the development and implementation of improved systems, processes, and workflows.
  
• Track key operational activities and provide regular updates to the CEO.
  
• Follow up with department heads and team members to ensure agreed actions are completed.
  
• Assist in preparing operational reports, performance updates, and management presentations.
  
• Coordinate and monitor strategic projects and initiatives assigned by the CEO.
  
• Develop project timelines, track deliverables, and ensure deadlines are met.
  
• Coordinate cross-functional teams and stakeholders involved in projects.
  
• Identify potential delays or challenges and escalate them appropriately.
  
• Support special projects such as business expansion, partnerships, product launches, process improvement initiatives, and other company-wide projects.
  
• Maintain clear documentation and progress reports for ongoing projects.
  
• Maintain a structured system for tracking key priorities, deliverables, and deadlines.
  
• Follow up with relevant team members on outstanding tasks and commitments.
  
• Help ensure that organizational priorities are translated into actionable tasks and completed within agreed timelines.
  
• Support the CEO in monitoring progress against business objectives.
  
  

Requirements

• Bachelor’s degree in Business Administration, Management, Operations, or a related field.
  
• 5–7 years of relevant professional experience, preferably in an Executive Assistant, Business Operations, Strategy, Management, or similar role.
  
• Previous experience supporting a senior executive or business leader is highly desirable.
  
• Demonstrated experience in business operations, process coordination, or organizational improvement.
  
• Strong project coordination or project management experience.
  
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  
• Strong analytical, problem-solving, and decision-making abilities.
  
• Excellent written and verbal communication skills.
  
• Strong interpersonal and stakeholder management skills.
  
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
  
• Familiarity with project management, task management, or business productivity tools.
  
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
  
• Highly proactive, detail-oriented, resourceful, and results-driven.