RAC FIELD ADMINISTRATIVE ASSISTANT - @ Citadelle Village

Job DetailsLevel: ExperiencedJob Location: Citadelle Village - Miami, FL 33138Position Type: Full-Time (30 + hours/week)Education Level: High School/EquivalentSalary Range: $19.00 - $23.00 HourlyTravel Percentage: Not applicableJob Shift: DaysJob Category: Admin - Clerical*$250 Sign-on Bonus paid after 90 days.

**Must have administrative experience with construction contracts, lien releases and billings. Review posted Job description.

Job Summary

The RAC Field Administrative Assistant reports to the General Superintendent, supports the construction staff, and performs general office duties and payroll functions. Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships with coworkers and job-site personnel, and exhibit professionalism.

Essential Job Duties and Responsibilities

This is a description of the major responsibilities of this position. This is a summary and is not meant to include all activities that may be required to successfully perform in this job.

Consult with General Superintendent on duties assigned
Sort and distribute mail daily
Assist with office operations based on policies and procedures
Track paperwork due from job construction sites
Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company
Distribute and/or file paperwork as directed
Coordinate travel plans as needed
Receive, prioritize, and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors
Deliver all Davis-Bacon Act and Section 3 paperwork to oversight agencies, either in person, via email or by overnight delivery
Other miscellaneous duties as requested

Essential Knowledge, Skills, and Abilities (KSAs):

Strong knowledge of Microsoft Office programs, particularly Word and Excel
Good organizational and prioritization skills
Good verbal and written communication skills
Effective as a team-oriented problem-solver
Pursue job duties with a strong sense of urgency and little supervision
Valid driver’s license with ability to operate a motor vehicle
Work under multiple time constraints
Operate office equipment – computer, adding machine, copier, and scanner
Ability to read, write, compute basic math

Education and Experience

High School diploma or equivalent
One to two years’ office environment and clerical experience, preferably in a construction office

Physical Demands

Work in an office environment with a computer as needed daily, either standing or sitting
Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking
Ability to lift 30 pounds
Operate a motor vehicle for company business

Qualifications