Accounts Payable

 

 

Duties and Responsibilities

• Process vendor invoices through Bill.com and ensure proper coding, approvals, correct sales and use tax and mathematical accuracy with correct supporting documentation.
• Monitor electronic approval workflows and follow up with department managers to ensure timely invoice approvals.
• Prepare and process vendor payments via ACH, virtual card, and check in accordance with approved payment schedules.
• Communicate with vendors regarding invoice status, payment inquiries, statement reconciliations, and discrepancy resolution.
• Ensure invoices, receipts, and supporting documents are scanned, attached, and integrated into JONAS Accounting Software.
• Verify invoices and payment transactions are accurately posted to the general ledger in a timely manner.
• Administer and reconcile credit card transactions and monthly statements.
• Obtain and maintain supporting receipts and documentation for all credit card transactions.
• Maintain vendor records, including W-9 forms and tax reporting requirements.
• Prepare and distribute annual Form 1099s and submit required filings to the IRS.
• Assist with the administration and maintenance of ROM accounts.
• Maintain and reconcile petty cash funds, ensuring all transactions are properly documented and approved.
• Assist with month-end and year-end closing activities, account reconciliations, and audit requests.
• Maintain organized electronic records and comply with the Club's document retention policies.
• Recommend process improvements to enhance efficiency and strengthen internal controls.
• Perform any other duties as assigned by Controller or CFO

Qualifications

• High School diploma Associates degree preferred.
• Experience with Bill.com is highly preferred
• Proficient in Microsoft Office, particularly Excel
• Experience working in a customer-facing job
• Understanding basic bookkeeping and accounting skills is required
• Hospitality experience is preferred
• Speaks fluent English

Personal Characteristics

• Is easy to approach and talk Has a warm and pleasant demeanor
• Naturally acts with the Member in mind; Is dedicated to meeting the expectations and requirements of Members and the Club
• Organized; arranges information and files in a useful manner
• Numerate; able to think clearly and intelligently about numbers in a practical way
• Enjoys working with a team; encourages collaboration and adept at solving problems with colleagues
• Ability to manage multiple priorities while meeting deadlines.
• High level of accuracy, attention to detail and confidentiality.

The Club and Our Benefits - We offer excellent benefits for full-time positions including: Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus; Employee Meals; Complimentary Parking; Employee Scholarship Program. (*benefits available to all current employees)

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.