HR Advisor

POSITION DESCRIPTION

Job Title

HR Advisor

Reports to

Director of People, Safety and Culture or HR Business Partner

Job purpose

This job exists to: Assist the management team in all HR matters to ensure that Ritchies follows due process and adopts good people management principles.

Support and regularly visit site-based teams as the HR team are partners to the business.

Advise on HR issues to minimise risk and exposure to Ritchies.

What am I supposed to do? [Key Performance Indictors for this role]

What are the outputs?

Health, Safety & Wellbeing

· Take all practicable steps to ensure personal safety and the safety of others as a matter of priority.

· Follow health, safety &wellbeing processes and always maintain a safe workplace for yourself, customers, employees, and all visitors.

· Contribute and participate when required in health, safety & wellbeing meetings, minimise risks and report all hazards, incidents, and near misses immediately.

· All incidents, near misses and accidents are reported in a timely manner.

· Attend regional health, safety & wellbeing meetings and ensure HR team is updated.

HR Advisor

Collaborate within the HR Team.

Depot Support

· Provide HR support in depots.

· Assist with the annual appraisal and Remuneration review process. Ensure line management follow the process and maintain the appropriate records.

· Assist the business with performance issues including performance management processes.

Recruitment

· Liaise with recruitment to manage vacancies.

· Take an active role in short and long-term resource planning assisting interviewing as required.

· Support the succession planning process.

· Draft and advise on operational position descriptions.

Onboarding/ offboarding

· Take ownership and manage any employees transferring to Ritchies during contract mobilisation.

· Conduct leaver interviews.

Data

· Review HR reporting KPIs and develop continual improvement strategies and work plans.

· Ensure HR records are accurate.

· Provide HR integration to payroll guidance and support.

Process

· Create new HR processes appropriate to Ritchies as required.

· Create guidance on general HR related issues such as mentoring, staff referrals and employee benefits.

· Create training plans (using appraisal data) and maintain a training schedule.

BAU and Projects

· Implementation of the HR Plan and achieve the Annual Calendar milestones.

· Other initiatives as requested by the Director of People

· Collaboration within the HR team.

· Ritchies depots have consistent and reliable HR support.

· The onboarding process and offboarding processes are managed.

· Employee records are current, accurate and up to date (including IEA, PDs, drivers’ licenses, p-endorsements, health checks, criminal checks and training records).

· Finance is informed of all changes in employee information that will affect payroll.

· HR BAU programme is managed and delivered on time.

· Reporting is accurate and delivered on time.

Other Responsibilities & Projects

· Always maintain the integrity of Ritchies.

· Uphold confidentiality on company related matters and work within the company defined policies and procedures and the laws of New Zealand.

· Assist with other duties as required and reasonably requested.

· Participate in special projects as necessary.

· Continually explore ways to enhance your own and team’s way of working for the benefit of the business.

· Comply with all company policies and procedures.

· No breaches of confidentiality

· All projects or other duties delivered on time and in budget.

· Policies and procedures always followed and maintained.

Skills / Knowledge / Experience

Essential

Desirable

· Experience in HR.

· Good communicator and team player.

· Excellent people focus.

· Flexible and resilient approach.

· A positive attitude.

· Discrete and trustworthy.

· High attention to detail.

· Ability to think on your feet and manage multiple priorities.

· Excellent computer skills (ability to input data into systems and run reports and strong excel knowledge).

· Ability to create new systems and processes.

· Proven ability to meet deadlines and deliver under pressure.

· Experience in the Public Transport or Front Line Employee Sectors

· Professional HR qualification