Executive Assistant
About this role
Executive Assistant to Senior Executive Leadership
Location: Deerfield Beach
Industry: Aviation Commercial Finance
Reports To: Senior Executive Leadership
Position Overview
The Executive Assistant provides high-level, strategic support to a senior executive within a fast-paced aviation and commercial finance environment focused on aircraft acquisition, disposition, and investment. This role is a critical partner in enabling leadership to operate effectively by managing priorities, optimizing time, and ensuring seamless coordination across complex, deal-driven activities.
This position goes beyond traditional administrative duties, requiring strong business acumen, discretion, and the ability to anticipate needs in a dynamic and highly transactional industry.
Key Responsibilities
Executive & Strategic Support
- Manage complex and constantly shifting calendars, ensuring alignment with business priorities and investment timelines
- Coordinate internal and external meetings, including investor calls, deal reviews, and executive briefings
- Act as a gatekeeper and facilitator, prioritizing access to the Executive and managing communications flow
Meeting & Communication Management
- Prepare agendas, presentation materials, and briefing documents for meetings
- Capture key takeaways, action items, and follow-ups, ensuring timely execution
- Draft and manage professional correspondence on behalf of the executive
Travel & Logistics Coordination
- Arrange detailed domestic and international travel, including multi-leg itineraries tied to aircraft inspections, investor meetings, and industry events
- Manage all logistics including ground transportation, accommodations, visas and meeting schedules
- Ensure the executive is fully prepared for all engagements with relevant documents, materials and insights
Expense & Administrative Oversight
- Prepare and reconcile expense reports in a timely and accurate manner
- Track budgets related to executive operations and travel
Project & Deal Support
- Assist with coordination of aircraft acquisition/disposition processes, including document tracking and stakeholder coordination
- Support confidential transactions by organizing data rooms, documentation, and timelines
- Liaise with internal teams (Finance, Legal, Technical, Sales) to ensure cross-functional alignment
Stakeholder Coordination
- Serve as a key point of contact for internal executives, investors, brokers, and external partners
- Maintain strong relationships while ensuring professionalism and confidentiality
Process Improvement & Efficiency
- Identify opportunities to streamline workflows, improve scheduling efficiency, and enhance executive productivity
- Implement tools and best practices to support a modern, high-performance executive office
Qualifications & Experience
- Bachelor’s degree in Business Administration, Finance, Aviation Management, or related field preferred
- 5+ years of experience supporting senior executives in fast-paced environments such as aviation, finance, private equity, or asset management
- Experience supporting deal-driven or transaction-heavy businesses strongly preferred
Skills & Competencies
- Business Acumen: Strong understanding of aviation finance, commercial transactions, and investment environments preferred
- Organizational Excellence: Exceptional ability to manage competing priorities with precision and efficiency
- Communication Skills: Professional, polished written and verbal communication
- Discretion & Confidentiality: Proven ability to handle sensitive and confidential information with integrity
- Proactive Mindset: Anticipates needs and takes initiative without direction
- Attention to Detail: High level of accuracy in all deliverables
- Technology Proficiency: Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint, Teams); experience with expense systems and document management tools
- Adaptability: Thrives in a fast-paced, evolving environment with shifting priorities
Key Attributes for Success
- Strategic thinker with the ability to connect day-to-day tasks to broader organizational goals
- Calm under pressure, with strong problem-solving capabilities
- Collaborative team player with a service-oriented mindset
- High level of professionalism and executive presence
- Strong sense of urgency and accountability
Why This Role Matters
This role is essential to supporting executive leadership in a high-performance aviation investment organization. By ensuring efficiency, organization, and clear visibility across priorities and transactions, the Executive Assistant enables leadership to focus on driving growth, executing deals, and delivering results.
Company at a glance
Regional One is a purchaser, lessor, and seller of aircraft, aircraft parts, engines and engine parts, offering worldwide support to regional and commercial aircraft operators. Our team of expert aviation professionals operates from our corporate office in Deerfield Beach, Florida and processing centers strategically located in South Florida and Greenville, South Carolina.
Regional One Inc. was founded in 2004 and in April 2013 Regional One joined Exchange Income Corporation (EIC), a diversified, acquisition-oriented dividend company focused on two operating segments: Aerospace & Aviation and Manufacturing. EIC is publicly traded on the Toronto Stock Exchange (TSX) under the instrument symbol EIF.
With an extensive inventory, a wide range of products and support services, Regional One possesses all the right resources, experience, and capabilities to provide the best quality of service to its customers and business partners. Over the years, Regional One has built an integrated portfolio of solutions and services offering leasing, sales, lease backs, consignment management, teardown management, repair management, flight hour programs, asset valuations and much more. We are committed to innovate with new services that provide unrivalled support to cover our customers’ needs.
At Regional One, our people are our most important asset, and we make a commitment to their growth and development. Regional One is built on teamwork and accountability and we hold integrity at the top of our highest values. We invite you to visit www.regionalone.com/careers, learn about our benefits and career opportunities, join our Talent Community or apply to join our motivated team of professionals!
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