Assistant to the Executive Director

Job DetailsJob Location: Prestonwood Pregnancy Center - Richardson, TX 75080Position Type: Full-TimeEducation Level: College PreferredJob Category: Admin - Clerical

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center (“PPC”) to support PPC’s daily operations.

Responsibilities

Provide administrative assistance to the Executive Director by:

Managing calendar
Scheduling appointments and meetings
Answering telephone
Ordering office supplies
Composing and creating correspondence
Compiling informational letters, brochures, etc.

Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:

Preparing meeting agendas and reports
Ordering and picking up food
Setting up and taking down meetings
Taking meeting minutes

Respond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive Director
Run required reports and assist with reporting of analytics
Submit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policies
Understand fully the PBC church programming software to enter events, details, and work orders
Interface with onsite vendors, as needed
Oversee travel arrangements for the Executive Director
Reconcile the Executive Director’s credit card statement monthly
Assist Executive Director’s direct reports as assigned
Maintain employee files
Ensure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related information
Other duties as assigned

Qualifications

Requirements

Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry
Pro-life in word and pro-love in action
Previous experience supporting a senior or executive staff member preferred
Excellent attention to detail
Ability to work effectively with other staff
Strong communication skills, both written and oral
Bilingual Spanish/English helpful
Intermediate to Advance skills in Microsoft Office products
Able to work a Monday – Friday schedule with flexibility for PPC and PBC scheduled events
Able to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance