About this role
Job DetailsJob Location: Polaris Specialty Pharmacy LLC - Covina, CA 91724Position Type: Full TimeSalary Range: $75,000.00 - $80,000.00 Salary/yearJob Category: AccountingWHO WE ARE
At Polaris Pharmacy Services, we’re more than a pharmacy — we’re a dedicated partner in care, transforming how patients experience long-term, post-acute, correctional, PACE, and specialty pharmacy services. As industry leaders, we’re raising the bar for quality and coordination across all sites of care, ensuring every patient receives seamless, compassionate, and expert support.
Founded in 2015, Polaris is proud to be locally and independently owned, with a growing national footprint. Our team thrives in a mission-driven environment where innovation meets purpose, and every role contributes to making a real impact. We offer more than just a job — we provide competitive pay, robust benefits, and genuine opportunities for career advancement.
If you're passionate about shaping the future of pharmacy and making a difference in the lives of those who need it most, we invite you to grow with us.
Job Purpose
The Medical Billing Manager at Polaris Pharmacy Services is responsible for overseeing the entire billing process, ensuring efficient charge entry, claims submission, payment posting, and appeals management. The role requires a deep understanding of healthcare billing, payer guidelines, and compliance standards to optimize revenue cycle operations and support the financial health of the organization.
Key Responsibilities
Oversee and manage the billing process, including charge entry, claims submission, payment posting, and appeals, ensuring accuracy and compliance.
Analyze claim rejections and accounts receivable aging's to identify trends and implement corrective actions.
Supervise, train, and mentor billing specialists to enhance team performance and professional development.
Maintain up-to-date knowledge of Medicare, Medicaid, and other payer guidelines, ensuring adherence to HIPAA and coding standards.
Collaborate with other departments to streamline billing operations and improve overall efficiency.
Develop and implement policies and procedures to enhance billing operations and ensure compliance with regulatory requirements.
Prepare regular reports on billing activities and performance metrics for management review.
QualificationsQUALIFICATIONS/COMPETENCIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Education
A bachelor's degree in healthcare administration, finance, or business is highly preferred
Required Experience
Minimum of 5 years of experience in medical billing or healthcare revenue cycle management
Proven track record of overseeing billing processes, including charge entry, claims submission, payment posting, and appeals
Experience in analyzing claim rejections and accounts receivable aging's
Previous experience in supervising, training, and mentoring billing specialists
Required Skills and Abilities
Comprehensive knowledge of Medicare, Medicaid, and payer guidelines
Strong understanding and adherence to HIPAA and coding standards
Excellent analytical skills to evaluate billing processes and identify areas for improvement
Exceptional leadership and team management skills
Proficiency in medical billing software and electronic health record systems
Effective communication skills, both written and verbal, to interact with team members and external stakeholders
Ability to work independently and make informed decisions in a fast-paced environment
PHYSICAL DEMANDS
The physical demands described here are representative of those that should be met by an employee to successfully perform the essential functions of this job:
May sit or stand seven (7) to ten (10) hours per day
The employee is occasionally required to sit; climb or balance; and stoop, kneel, bend, walk
May be necessary to work extended hours as needed
May lift and/or move up to 30 pounds
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role
HOLIDAY & PTO POLICY
Paid holidays are provided annually, with 6 days offered each year, along with 5 sick days.
Employees earn up to 10 PTO days each year, with rollover options and milestone bonuses.
Employees have the option to cash out up to 10 PTO hours each quarter for added financial flexibility.
Please note, because we are a pharmacy most of our locations are open 24-hours a day, 7 days a week and therefore schedules may change as determined by the needs of the business.
BENEFITS for full time Employees
Medical, Dental, and Vision insurance
401 (k) (available for Part Time & Full Time EEs)
Company Paid Life insurance
Short-term and Long-term disability insurance
Tuition reimbursement
Personal Time Off (PTO)
Competitive pay with annual performance reviews and merit-based raises
Career growth potential
Annual on-site voluntary Flu Vaccines
Employee referral bonus program
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