Contracting Administrative Assistant
- Location
- Mount Airy
- Workplace
- On-site
- Employment
- Full-time
About this role
Position Summary: The Contracting Administrative Assistant is responsible for assisting the Contract Management Team with proposal development by delivering administrative support for various projects across a mix of customers for which Pike Corporation serves. This position is responsible for providing secretarial, clerical, and administrative support in an effective and efficient manner. Individuals will have effective multi-tasking abilities with a positive and helpful disposition. In addition, this individual will need to be flexible, but maintain a good sense of priorities as they provide support. This position will be responsible for maintaining a positive relationship with our customers, management, and field operations teams. Contracting Administrative Assistant is expected to develop industry skills and to have the ability to work independently. This individual will be working with pricing and other company information that must be kept confidential.
Essential Functions:
Under minimal supervision, the Contract Administrative Assistant will provide:
Assistance with RFP/RFQ/RFI responses for site specific projects and master service agreements, including but not limited to creation of final proposal documents and bid package submittal
Review RFP/RFQ/RFI documents for critical information, bid event timeline and deliverables
Effectively communicate verbal and written communication to internal and external parties.
General administrative support including phone support, collection and processing of mail, meeting notices, calendar management, office supplies, etc.
Provide data entry and perform quality control responsibilities; manage internal spreadsheets/databases for reporting purposes
Provide copying, scanning, distributing, and filing of RFP/RFQ/RFI, proposal and contract documents
Support of emergency and storm restoration events
Additional responsibilities as assigned
Minimum Requirements:
Minimum High School Diploma and minimum of 2-5 years of related construction industry work experience; Two or four year degree preferred
Ability to handle highly confidential information and exercise considerable discretion and independent judgment
Working knowledge of personal computers and software applications with MS office application proficiency
Demonstrated skills in written communications; ability to compose basic, as well as, complex proposals, technical documents, and formal letters
Demonstrated skills in oral communications
High energy level with the ability to work in a fast paced, ambiguous environment with a bias for action
Proven success in developing and maintaining internal and external relationships while effectively navigating organizational barriers
High commitment to achieving goals and plans
Excellent organizational, planning and time management skills
Ability to assist with multiple projects simultaneously
High attention to detail with the ability to recognize discrepancies
Ability to collaborate with a variety of individuals from various socio-economic, cultural and ethnic backgrounds
Competencies:
Self-Motivated
Work Independently
Initiative
Trustworthy
Professionalism
Reliability and Punctuality
Team-Oriented
Customer Oriented
Positive Attitude
Thoroughness
Pike is an Equal Opportunity Employer
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
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