Administrative Assistant

Job DetailsLevel: EntryJob Location: PEI-Genesis SB - South Bend, IN 46628Position Type: Full TimeEducation Level: High SchoolSalary Range: $16.00 - $22.00 HourlyJob Category: Admin - ClericalEqual Opportunity Employer Veterans/Disabled

Benefits

Health Insurance

Dental
Vision
401(k)

Company Paid Life Insurance

Disability Insurance

Paid Holidays

Paid Sick Time

Why join PEI Genesis? Looking for a place that values your unique talents?

Discover how you can grow your career with a company that sets you up for success.
PEI-Genesis is one of the world’s fastest assemblers of precision connectors.  We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, medical sectors worldwide.

Job Summary

The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office & support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.QualificationsKey Responsibilities:

Answer phone calls, emails, and general inquiries professionally.
Schedule meetings, appointments, and manage calendars.
Prepare, organize, and maintain documents, records, and reports.
Perform data entry and maintain accurate databases and filing systems.
Coordinate office supplies, equipment, and general office needs.
Assist with correspondence, presentations, spreadsheets, and other documents.
Assist new employees with the onboarding process and schedule onboarding training
Assist with some timekeeping and attendance items
Welcome visitors and provide customer service as needed.
Process invoices or other administrative paperwork.
Coordinate meetings, travel arrangements, and office events when required.
Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plans
Support managers and team members with day-to-day administrative tasks.
Maintain confidentiality of company and employee information.
Maintain petty cash and monthly reporting
Maintain and manage employee reward program
Perform other duties as assigned.

Qualifications & Education

High school diploma or equivalent; associate degree preferred.
Previous administrative or office experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, Google Workspace, or similar software.
Ability to multitask and prioritize competing responsibilities.
Strong attention to detail and accuracy.
Professional, dependable, and customer-service oriented.

Typical Skills

Calendar and schedule management
Data entry

Microsoft Word and Excel

Email and phone communication
Filing and record keeping
Customer service
Meeting coordination
Organization and time management
Confidentiality and professionalism

#LI-AS1