Accounting Manager

The Accounting Manager leads OHI's in-house Finance operations team at the execution level — owning accounts payable, accounts receivable, cash application, deduction management, broker GL monitoring, and day-to-day accounting operations. This role reports to the Controller and manages a team of accounting staff responsible for transactional processing, sub-ledger accuracy, and customer-facing financial operations.

The Accounting Manager serves as the primary operational owner for OHI's deduction management function — including the Supply Pike vendor relationship, Walmart Retail Link dispute management, and OTIF/SQEP resolution — in addition to overseeing AP payment operations, AR collections and credit, and cash application accuracy.

This is a player-coach role: the Accounting Manager manages accounting staff day-to-day while maintaining direct ownership of key operational processes, vendor relationships, and the deduction management function. The role partners closely with the Controller on close support, JSOX compliance, and the OMCA Shared Services knowledge transfer.

The pay Range for this role is $85,000 - $102,000 annually, however, base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. This position is also eligible for an annual performance-based bonus program of up to 20% their annual salary. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

Key Responsibilities

Team Leadership & Management

• Lead, develop, and manage the in-house accounting operations staff (headcount TBD based on scope finalization)
• Set clear performance expectations, provide ongoing coaching and feedback, and conduct formal performance reviews
• Manage day-to-day workflow, workload distribution, and deadline accountability across all direct reports
• Build and maintain a high-performance, detail-oriented team culture aligned with OHI values and Omron competencies
• Identify training needs and support professional development for all direct reports

Accounts Payable Operations

• Own OHI's AP function end-to-end — vendor invoice processing, PO matching, payment run preparation, and vendor master maintenance
• Review and approve AP payment runs prepared by accounting staff before submission to the Controller for final release
• Maintain AP internal controls including segregation of duties: staff prepares payments, Accounting Manager reviews, Controller or designated approver releases
• Oversee vendor statement reconciliations, dispute resolution, and 1099 year-end processing
• Monitor AP aging weekly; escalate aged payables and vendor disputes to the Controller as needed
• Maintain Receipt Not Vouchered (RNV) reconciliation current, in coordination with the Controller and AP staff

Accounts Receivable & Credit Oversight

• Serve as escalation authority for credit decisions and collections actions above accounting staff's delegated threshold
• Review and approve write-offs, settlement adjustments, and significant deduction resolutions per OHI's collections policy
• Monitor AR aging weekly; report AR status and deduction resolution trends to the Controller
• Oversee cash application accuracy — ensure all customer payments are applied correctly to JDE AR, unapplied cash is cleared timely, and exceptions are resolved
• Support SPS Commerce platform governance — ensure the Walmart deduction workflow is operating effectively and exceptions are escalated and resolved

Deduction Management — Primary Function

• Serve as OHI's operational owner for the full deduction management function — including Walmart AP shortages, OTIF/SQEP fines, post-audit claims, chargebacks, and all other customer deduction types
• Manage day-to-day deduction resolution workflow — review open deduction queue, prioritize disputes, coordinate with accounting staff and Sales/Operations on resolution strategy
• Own Walmart Retail Link — shortage dispute packages, OTIF fine review, dispute submission and follow-up, and deduction queue monitoring
• Ensure all incoming deductions are properly coded, documented in JDE, and reflected accurately in OHI's AR aging and deduction tracking
• Maintain deduction resolution metrics — dispute win rate, open deduction aging, and recovery amounts — and report results to the Controller monthly
• Coordinate with Sales and Operations on OTIF root cause analysis, compliance improvement initiatives, and chargeback prevention strategies

Supply Pike Vendor Relationship & Contract Management

• Serve as OHI's primary relationship owner for Supply Pike — the third-party deduction management and revenue recovery vendor — overseeing day-to-day service delivery, escalation resolution, and platform performance
• Own the Supply Pike contract: manage renewals, scope changes, fee structure reviews, and any amendments in coordination with the Controller, Kim Solano, and OHI Legal (Adam Jung)
• Monitor Supply Pike's performance against contractual SLAs — dispute win rate, recovery turnaround time, and deduction resolution accuracy — and hold the vendor accountable to agreed metrics
• Serve as the internal escalation point for Supply Pike disputes involving material deduction amounts, strategic accounts, or unresolved repeat issues
• Ensure Supply Pike's deduction recovery activity is accurately recorded in JDE and reconciled to OHI's AR aging on a monthly basis
• Stay current on Supply Pike platform updates and industry best practices; evaluate opportunities to expand or optimize OHI's use of the platform
• Maintain a complete record of Supply Pike recoveries, fees, and net benefit to OHI; report quarterly results to the Controller and Kim Solano

Broker GL Account Monitoring

• Monitor Emerson and MRC broker transactions hitting OHI GL accounts daily — ensuring timely coding, reconciliation, and resolution before period close
• Escalate unresolved broker GL discrepancies to the Controller with full documentation and proposed resolution
• Maintain a broker GL activity log; identify patterns, recurring issues, and opportunities for process improvement
• Partner with Sales and Operations teams to understand broker activity drivers and ensure accurate financial representation

Close Support & Reporting

• Support the Controller on month-end and year-end close — provide AR, AP, and deduction sub-ledger data on time and in the format required by the close calendar
• Prepare supporting schedules for balance sheet reconciliations related to AP, AR, cash, and deduction accruals
• Ensure all assigned close calendar deliverables are met by hard deadlines; communicate proactively to the Controller if any deadline is at risk
• Prepare weekly Finance operations status update covering AP aging, AR aging, deduction resolution, and cash application exceptions

JSOX / Internal Controls

• Execute and maintain assigned JSOX internal controls for AP, AR, cash application, and deduction management functions
• Maintain complete and current control documentation for all assigned controls
• Ensure all accounting staff understand and execute their assigned controls correctly and on time
• Partner with the Controller on audit requests, control walkthroughs, and remediation activities related to operational accounting functions

OMCA Transition & Knowledge Transfer

• Support the Controller during the OMCA Shared Services knowledge transfer period — receive and operationalize process documentation for AP, AR, cash application, and deduction functions
• Build OHI-owned SOPs for all operational accounting processes owned by this role
• Ensure accounting staff receive adequate training on inherited processes before assuming full responsibility

Specific Knowledge, Skills, and Experience

The responsibilities listed below are representative of the knowledge, skill, and/or ability necessary to satisfactorily perform the essential duties of this position.

Required

• Bachelor's degree in Accounting, Finance, or closely related field
• 5–7 years of progressive accounting or finance operations experience including AP/AR management and supervisory or team lead experience
• Demonstrated experience managing deduction management operations — customer deductions, dispute resolution, and revenue recovery in a retail supplier or consumer products environment
• Hands-on experience with AP payment processing, PO matching, and vendor management in JDE or comparable ERP
• Experience with Walmart Retail Link — shortage disputes, OTIF/SQEP fine review, and deduction queue management
• Strong working knowledge of US GAAP applicable to AP/AR, cash application, and accruals
• Proven ability to manage a team — setting expectations, coaching, and holding accountability to deadlines
• Strong cross-functional communication skills — comfortable partnering with Sales, Operations, and legal on deduction strategy and vendor contracts
• Proficiency in Microsoft Excel — pivot tables, reconciliation tools, and data analysis

Preferred

• Experience with SPS Commerce, Supply Pike, or comparable deduction management and revenue recovery platforms
• Familiarity with JDE (JD Edwards) AP and AR modules
• Experience managing third-party vendor relationships including contract oversight and SLA performance monitoring
• Working knowledge of JSOX or SOX internal controls in an AP/AR environment
• Background in consumer products, healthcare, or retail supplier environments
• Experience with EDI 820 remittance processing and cash application workflows
• Familiarity with broker or distributor business models — understanding of broker GL activity and its impact on AR/AP

Omron is an Equal Opportunity Employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.