Assistant Admin Manager

Job Description – Sr.Admin Officer

Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field. 

• 8–10 years of administrative experience in Qatar. 

• Experience in handling PRO-related documentation and government procedures. 

• Knowledge of Qatar Labour Law and visa processes. 

• Experience in recruitment coordination is an advantage.

Key Responsibilities:

Administration

• Manage daily administrative activities and ensure smooth office operations. 
• Maintain company records, employee files, and confidential documents. 
• Coordinate office supplies, stationery, and administrative purchases. 
• Prepare letters, reports, correspondence, and official documentation. 
• Organize meetings, travel arrangements, accommodation, and logistics when required. 
• Maintain proper filing systems for physical and electronic documents.

PRO & Government Coordination

• Coordinate with the Public Relations Officer (PRO) for all government-related documentation. 
• Assist in processing employment visas, residence permits, medicals, Qatar ID applications, and labour contracts. 
• Coordinate with the Ministry of Labour, Immigration, and other government authorities as required. 
• Track expiry dates of visas, licenses, and other legal documents to ensure timely renewals.

Recruitment & Employee Support

• Coordinate recruitment activities including interview scheduling and candidate documentation. 
• Support employee onboarding and induction processes. 
• Maintain recruitment records and employee databases. 
• Coordinate joining formalities and documentation for new employees. 
• Assist HR in maintaining employee attendance and leave records when required.

Staff Coordination

• Coordinate accommodation, transportation, and mobilization of employees. 
• Maintain updated employee records and administrative databases. 
• Support various departments with administrative requirements. 
• Assist in coordinating staff training and internal communications.