Library Assistant

Designation

Library Assistant

Location

Chandigarh

Department

Library

Key Responsibilities

• Handle day-to-day administrative activities of the library section.

• Manage inter-departmental correspondence, files, letters, and official documents.

• Prepare reports and documentation as required by the Section Head.

• Collect, compile, and present relevant materials, data, facts, and figures to support decision-making.

• Maintain daily, weekly, and monthly reports related to library operations.

• Maintain stock registers, book registers, and databases of library resources.

• Perform housekeeping of books, magazines, journals, and other publications.

• Assist in acquisition, processing, and organization of library materials.

• Carry out scanning, CD writing, and basic digitization activities.

• Ensure accurate record-keeping and data entry in library automation systems.

• Support smooth functioning of library services and user assistance.

• Good understanding of library administration and operational procedures.

• Familiarity with academic library systems and workflows.

Educational Qualifications

• Bachelor’s Degree in Library Sciences from a recognized university.

Professional Certifications

• Not mandatory; certification in Library Automation or Information Management will be an added advantage.

Professional Experience

• Minimum 3 years of administrative experience in a library environment.

• Experience in educational institutes will be preferred.

Skills and Competencies

• Proficiency in computer applications and library automation software.

• Strong documentation, reporting, and record-management skills.

• Ability to manage databases, stock registers, and library records accurately.

• Knowledge of scanning, CD writing, and basic digitization processes.

• Good organizational and time-management skills.

• Effective communication and coordination abilities.

• Attention to detail and ability to handle multiple tasks efficiently.