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Nanobiosym

VP/Director of Finance & Administration

Cambridge · On-site
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About this role

VP/Director of Finance & Administration
Nanobiosym | Cambridge, MA | Onsite
Nanobiosym is an innovative nanotechnology company in Cambridge, MA developing next gen diagnostics to address a broad range of diseases. Founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine, this hyper-growth company offers unique career opportunities with strong long-term incentives. We are seeking a rock-star candidate to take charge of our finance and administrative functions and play an integral leadership role in the company's scale-up.
Position Summary
The VP/Director of Finance & Administration will own all financial, accounting, legal, HR, IT, Security, and administrative operations of the company - from hands-on general ledger work to the systems, records, and controls and compliance management that let a growing company run cleanly. This is a rare role for a high-caliber professional who is equally comfortable closing the books, keeping the day-to-day running efficiently, and sitting at the strategy table. You are hands-on, self-motivated, emotionally intelligent, and thrive in a dynamic workplace, with the business judgment and communication skills needed to interact with a variety of people inside and outside the company.
Key Responsibilities
Financial Reporting & Accounting
  • Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements
  • Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board
  • Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts,
  • Lead budgeting, forecasting, and cash management to support growth
  • Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars
  • Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on
Audit, Compliance & Due Diligence
  • Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination
  • Manage compliance across grants, contracts, tax, employment, and regulatory requirements
  • Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation
  • Negotiatel contracts, Maintain all corporate records, entity filings, and insurance coverage
Legal & Contracts
  • Draft, review, negotiate, and administer contracts - vendor, customer, employment, NDA, consulting, and partnership agreements/contracts
  • Manage outside corporate adn IP legal counsel and IP/patent filing relationships, bringing routine work in-house where practical
  • Track contract obligations, renewals, and deadlines so nothing lapses
HR, Hiring & Personnel
  • Own hiring end to end - sourcing, applicant tracking, pipeline management, offers, and onboarding
  • Administer benefits, health insurance billing, and payroll changes
  • Handle personnel matters including performance issues, staff conflicts, absenteeism, and terminations, in compliance with state and federal employment law
  • Build and enforce HR policies and documentation as headcount grows
  • Build physical and cybersecurity, risk management, negotiate insurance packages
Operations, Systems & Scale
  • Run day-to-day operations efficiently - office, purchasing, vendor sourcing and bids, and cost savings across the board
  • Own document and data organization: paper and electronic files, contract repositories, financial records, and version control, structured so anything can be located on demand
  • Select and implement accounting, (ERP) , (benefits) payroll, HRIS, and operational systems that replace manual work
  • Put repeatable, documented processes and controls in place so operations hold up as headcount and complexity scale
  • Support the CEO on communications, planning, and follow-through on key action items
Minimum Qualifications
  • 10+ years of progressive finance, accounting, operations, and administration experience, including time in a senior or leadership capacity
  • Bachelor's degree required; graduate degree preferred
  • Expertise in GAAP, audit preparation, tax, and internal controls; SOX familiarity
  • Working knowledge of state and federal employment law and commercial contracting
  • Track record of implementing systems and processes that scaled with a growing organization
  • Demonstrated ability to operate both strategically and hands-on in a lean environment
  • Highly developed verbal and written communication skills, strong organizational and analytical ability, and excellent attention to detail across competing priorities
  • Responsive and proactive, with the ability to work well under tight deadlines and rapidly changing demands
Preferred Qualifications
  • CPA and/or MBA; Ideally Big Four accounting experience, or Top Tier corporate experience
  • Startup, biotech, life sciences, or digital healthcare background
  • Experience managing outside counsel, HR functions, or diligence processes in a lean environment
Personal Qualities
  • You resonate with Nanobiosym's mission
  • You are results and deadline driven, and work well under high-pressure situations
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have high ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion
  • You are required to work onsite for this position
Why Join Us
  • Own the finance and administration functions of a hyper-growth company with a clear path to expanded leadership
  • Build the systems, controls, and infrastructure that carry the company through its next stage of scale
  • Work with a world-class team at the forefront of nanotechnology, physics, biomedicine and AI.

Company at a glance

Nanobiosym® (NBS) is an innovation engine dedicated to creating a new science that emerges from the holistic integration of physics, biomedicine, and nanotechnology. NBS focuses on incubating transformational technologies that have the potential for game-changing impact and commercializing and scaling up these technologies for deployment in developed and developing world markets. NBS leverages science and technology to address our planet’s greatest unmet needs in global health, energy and the environment. Nanobiosym® Diagnostics (NBSDx) focuses on the commercialization of its proprietary technology platform, that can rapidly and accurately detect genetic fingerprints from any biological organism, empowering people worldwide with rapid, affordable, and portable diagnostic information about their own health. To maximize global humanitarian impact, we have spearheaded the Nanobiosym Global Initiative, which is building innovative public-private partnerships with governments, NGO’s, academic, industrial and global thought leaders to help bring emerging technologies to address some of the world’s most pressing challenges.

Founded2004
Team Size11-50 employees
WorkspaceOn-site
IndustryNanotechnology Research
Location
Cambridge, Massachusetts, United States
Websitenanobiosym.com
LinkedInLinkedIn

Top Benefits

  • Long-term incentives
  • Health insurance

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