LOSPP - Sr. Marketing Assistant

Position Summary:

This role is responsible for managing administrative tasks related to trading and sales activities within the business department. Key responsibilities include preparing documentation, completing required forms for contracts, shipping arrangements, Bills for Collection, Letters of Credit, and wire transfers. The position also involves coordinating settlement methods, preparing cash flow statements, arranging transportation, tracking goods movement, and providing customer support. Additionally, the role may include monitoring and reporting on commodity business activities.

Principal Duties and Responsibilities:

• Contract Documentation
  Prepare and maintain documentation for imports, exports, offshore trade, and domestic business. Create billing and invoice instructions based on manager guidance or contract details. Set up initial contract files and monitor status from signing through final delivery.
• Settlement Coordination
  Work with managers to determine settlement methods (e.g., L/C, BA, BP). Research interest rates, foreign exchange trends, and money supply to prepare projected cash flow statements.
• Financial Transactions
  Coordinate issuance of Bills for Collection, Letters of Credit, and wire transfers. Ensure timely fund transfers and accurate completion of paperwork in compliance with established procedures.
• Transportation Arrangements
  Arrange transportation for contract products, following supplier instructions and notifying buyers of details. Resolve issues and communicate changes to suppliers and buyers. Coordinate with the Traffic Department when suppliers do not arrange transportation.
• Accounts Management
  Maintain accounts receivable and payable records. Prepare debit memos/vouchers and track records in an automated database for monthly, quarterly, and annual reporting. Notify customers of overdue payments.
• Customer Support
  Assist customers with orders, payments, shipping schedules, and pricing inquiries. Trace pending orders and respond to routine supplier or purchaser questions.
• Credit Coordination
  Work with the Credit Department to review customer credit status. Request higher credit limits upon management approval and initiate credit checks as needed.
• International Transactions
  Prepare and remit telegraphic transfers to Tokyo and other offices for related transactions. Maintain transaction logs.
• Special Projects
  Participate in projects as assigned by the manager.

Qualifications:

• Minimum of two (2) years of experience or equivalent combination of training and experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong communication and arithmetic skills.
• Ability to adapt to a cross-cultural environment.

Note: This description outlines the primary duties and responsibilities of the position. It is not an exhaustive list. Reasonable accommodations will be made in accordance with the Americans with Disabilities Act