Administration Officer - Palmerston North
About this role
About the role | Mō te tūnga
Permanent position available to for an Administration Officer to join the team in Palmerston North.
In this busy and varied role you are responsible for coordinating meetings, rooms, video conferencing equipment, visitor car parks and MSD pool car booking requests. You also be responsible for fleet management, catering, data entry, scanning, health & safety, reconciliations and other ad-hoc administration support services as required.
What you bring | Ōu pūmanawatanga
Your welcoming approach, manaakitanga and excellent communication skills will help you support our team and ensure things are running smoothly. You are a quick learner who navigates computer and administration systems with ease. A fast paced, pressured environment is where you work best and you enjoy interacting with people from diverse backgrounds. Most of all, you pride yourself on your exceptional customer service skills, empathy and high attention to detail. You love going the extra mile and anticipating needs before they arise.
You also have strengths in the following areas:
- Exceptional communication, negotiation and relationship management skills
- At least intermediate level skills in Microsoft Word, Outlook, Excel and PowerPoint
- Good presentation skills – natural flair for design, layout and publishing
- Proven experience maintaining and improving office system
- A fast learner and flexible in managing a variety of tasks
Benefits
- Training and ongoing development
- A supportive, caring team
Position Description | He Whakaahuatanga Tūnga
Salary | Utu-ā-tau: $61,466.00 - $73,903.00
Applications close | Ka kati ngā tono hei te: Wednesday 8th July 2026
About us | Mō mātou
The Ministry of Social Development (MSD) is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy advice to government, and assistance including income, employment and housing support to people of all ages, families, whānau and communities.
As a Te Tiriti o Waitangi partner, we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono
Before you submit your application, please take a moment to review our guidance to understand how AI can best support your application. Candidate Guidance - Responsible AI use in recruitment
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process. Please highlight how your skills and experience relate to the key responsibilities listed in the position description and job advertisement.
All applications must be made online. If this is not possible or if you have any queries, please contact us at [email protected]
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Joining us | Ko te hono mai
Joining MSD means being part of a whānau that celebrates the diversity each individual represents.
We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. You can find out more about our values here.
If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
Company at a glance
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Come and join us at MSD. We help New Zealanders to be safe, strong and independent.
Our work touches the lives of more than one million New Zealanders. This is not work we do alone. We work closely with other government agencies, non-government organisations, advisory and industry groups, and communities and iwi. Together we aim to make a positive and lasting difference in the lives of New Zealanders.
You can have a long-term and progressive career at MSD across New Zealand. We have professionals operating in over 300 locations, so whether you’re a Policy Analyst based in Wellington or a Case Manager located in Timaru, we have opportunities for you.
Because of our size and diversity we offer varied careers in:
- Policy, including research and evaluation
- Corporate support, like IT, Finance, Human Resources and Legal Services
- Service delivery through Work and Income; and Students, Seniors and Integrity Services
To view our current vacancies please visit: https://msdcareers.msd.govt.nz
Vacancies are regularly updated, but to stay ahead of the game, register your interest in hearing about all advertised opportunities with the Ministry by setting up a job seeker profile with us and receiving job alerts.
Top Benefits
- Training
- Ongoing development
- Supportive team environment
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