Receptionist

The role:

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team. Working as a Receptionist in a friendly and supportive team, you will provide administrative and operational support to the whole Warsaw Team.

You will be responsible for:

• Providing courteous, efficient and cheerful reception service to visitors and callers, responding to enquiries both face-to-face and over the telephone and via e-mail,
• Managing entrance cards with accordance to the office security procedures,
• Receiving and sending parcels and mail,
• Organizing airport transfers and other local transfers for overseas colleagues and Warsaw employees,
• Helping with organizing meetings and events,
• Managing conference room system and coordinating meetings in calendar,
• Managing document filing ensuring compliance with MBDA process and local requirements, including maintenance of invoices,
• Maintaining office equipment and provide stationery, catering services etc.,
• Maintaining contact with cleaning service company, transfer company and other companies supporting the office,
• Managing low value office purchases, record office expenditure accordingly with MBDA processes,
• Developing to become the knowledge point of contact within the Warsaw Office,
• Supporting General Manager and Office Manager on ad-hoc requests.

What we are looking for from you:

• Minimum 2 years of experience in administration role in similar position,
• Advanced English ( min. C1),
• Very good knowledge of MS Office,
• Excellent communication & interpersonal skills,
• Respectful team player, comfortable working in a matrix organization ,
• High self-reliance, responsibility and ability to plan and organize work,
• Ability to work proactively and independently,
• An open-minded team-player with a friendly personality willing to learn and develop new skills,
• Ability to think and act in a customer- and service-oriented manner,
• Ability to manage multiple tasks simultaneously.

What we can offer you:

• Open-ended contract after 3 months’ probation period,
• Benefit package: private healthcare, sport card, annual bonus, subsidy of professional training,
• Being a member of a team of people that focuses on relationships and a good atmosphere.