Operations Associate

About Mayman Aerospace

Mayman Aerospace is building the RAZOR family of high-speed turbine VTOL aircraft, the smallest, fastest, heavy-lift autonomous VTOL platforms in the world. Our aircraft deliver mission superiority in contested environments across logistics, strike, cUAS and disaster response. We are a dual-use company: the same platform that can serve the U.S. and allied warfighters can also serve industrial and humanitarian customers worldwide.

About the role

At our company, we foster a relaxed and informal atmosphere with a fast-paced prototype culture. Our collaborative environment values teamwork over ego, and we look for people who are proactive, take ownership of their work and stay calm when plans change.

Mayman Aerospace is looking for a highly organized Operations Associate to keep the company's day-to-day operations running smoothly. You will handle the logistics, purchasing, onboarding and office administration that keep a fast-moving team focused on its work.

You will report to the Head of Operations and support the wider team. This is a hands-on role: you will own the operational work that keeps the team moving, see it through to completion, and find ways to make it run better. This role supports the company's operations, not any one executive.

What you will do

• Manage shipping and receiving: ship parts and equipment domestically and internationally, receive and log inbound deliveries, and track shipments through to arrival
• Manage purchasing from request to delivery, onboard vendors, and keep supplies and stock on hand
• Manage the company vehicle fleet, including registration, insurance, maintenance and scheduling
• Manage company travel: book and track travel and lodging for field operations, events and customer visits, domestic and international
• Plan and track our presence at trade shows and events, from registration and budgets to booth materials
• Run the office and its vendors, manage visitor access and inbound inquiries, and handle logistics for customer demos and site visits
• Coordinate facility maintenance and repairs, and keep safety equipment and supplies stocked and inspected
• Keep company records current and easy to find: agreements, insurance certificates, renewals, assets, subscriptions, shared calendars, directories and contacts
• Support recruiting and onboarding: candidate communication, applicant tracking, interview logistics, reference checks, and onboarding and offboarding
• Maintain the company action tracker: log commitments from team meetings and drive them to closure
• Support operational projects, own smaller ones end to end, and flag recurring problems with suggested fixes
• Take on other duties as assigned as the company grows

Required qualifications

• Two to four years in operations, office administration or a similar role, ideally at a small company or startup
• A self-starter who owns the outcome: you take a loose request, figure out what's needed and see it through to completion without reminders
• Strong organization: you track many open items at once and close them out without being chased
• Excellent relationship-building instincts and strong written and verbal communication with the team, vendors and partners
• Experience with travel, shipping, purchasing and vendor coordination

• Familiarity with recruiting and onboarding logistics

• Comfort running small projects from start to finish

• Proficiency in Google Workspace, spreadsheets and Slack

• Discretion with personnel, financial and confidential/export-controlled information

• A service mindset with visitors, vendors and employees

• A valid driver's license and clean driving record

• Ability to lift up to 50 pounds

• Willingness to travel occasionally, mainly to trade shows and events

Preferred qualifications

• Experience at a startup or in aerospace, defense or another regulated industry

• Experience with tools such as Confluence and Brex

• An associate's or bachelor's degree in business administration or a related field

Nice-to-have qualifications

• An event or logistics coordination background, or military service

• Facilities experience, such as an office move or a new site setup

Compensation, location and eligibility

Compensation. Competitive compensation, health, dental and vision coverage, and a 401(k).

Location. Fully in-office at our facility in Long Beach, CA. This role is not eligible for remote work.

Eligibility. U.S. Person status as defined by ITAR (citizen, lawful permanent resident, or protected individual) is required, as this position will require access to export-controlled data. A security clearance is not required.

Mayman Aerospace is an Equal Opportunity Employer; employment with Mayman Aerospace is governed on the basis of merit, qualifications, and competence, and will not be influenced in any manner by race, religion, gender, national origin, color, age, veteran status, disability, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.