Office Administrator

Position Overview:

The Office Administrator is an essential part of each local division by keeping the offices running smoothly and by carrying out a range of administrative, financial and managerial tasks. The office managers ensures that the offices they look after are running effectively on a day-to-day basis. The range of activities include but are not limited to monitoring/reporting health and safety to assisting with HR and payroll tasks. They are often the ‘go-to’ person at the division  as they work closely with many departments and understand how they work.

Reporting Relationships:

• Direct Reports: administrative office staff
• Reports To: Division President

Duties and Responsibilities:

• Supervise and support the administrative functions of the divisional office team, support the organization's accounting management duties, and work alongside sales and production staff.
• Maintain all administrative systems and manage administrative personnel.
• Oversee Accounts Payable.
• Oversee the process of sales contracts, building permits, and coordination of settlements.
• Division liaison to Maronda Inc. corporate HR and Payroll department. 
• Process any change orders while ensuring that PO's and colors are updated and the field/ trade managers are aware of these changes.  
• Ordering sales office set ups: assigning a phone number and setting up the internet.
• Assist with setting up vendors and updating pricing in our accounting system.
• Assist Division President with operational processes.
• Other duties as assigned.
• Mail Management
• Office Schedule / Calendar

 Required Education/Experience:

• High School Diploma, minimum 2 years in the Homebuilding industry
• 2 years minimum, accounting experience

Skills and Abilities:

• Proficient in Microsoft Office Suite
• Effective verbal and written communication skills
• Self-starter able to work independently and with the administrative team
• Excellent problem analysis, follow up, and control skills with a strong attention to detail

Work Conditions/Physical Requirements

• Must be able to sit in desk chair for long periods
• Must be able to lift 25-30 lbs (stocking office supplies, paper, etc.)
• EEO Employer