HR Spec

POSITION: HR Specialist

SUPERVISOR: Director of Talent and Culture Development

STATUS: Hourly/Non-Exempt

PAY RANGE: $25.00 - $34.00 Hourly

The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community.  To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve.  Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The Human Resources Specialist works collaboratively with the HR team, hiring managers, and cross-functional stakeholders to strengthen talent acquisition, deliver effective onboarding experiences, and support employee learning, development, and engagement initiatives. This includes developing hiring plans, recruiting and screening candidates for open positions, coordinating new hire onboarding, and supporting training programs that contribute to employee success and organizational effectiveness.

The HR Specialist also assists with developing, administering, and improving Human Resources programs, including FMLA/CFRA, safety and incident reporting, employee engagement events, recognition and incentive programs, compensation equity, learning and development initiatives, organizational assessments, and compensation management platforms. Through effective program coordination, process improvement, and employee support, the position helps foster an inclusive workplace culture and strengthens employee engagement and commitment to the Mission, Vision, and Values of the Food Bank.

The position exercises independent judgment within assigned responsibilities while collaborating with designated HR team members to ensure compliance with Equal Employment Opportunity laws, FLSA, HIPAA, ERISA, and other applicable regulations.

WHAT YOU’LL DO

Strengthen Talent Acquisition and Recruitment

• Strengthen the full-cycle recruiting process by partnering with the Talent team and hiring managers to identify staffing needs, attract qualified candidates, coordinate screening and interviews, document feedback, extend offers, complete background checks, and maintain timely communication throughout recruitment and pre-boarding.

• Advance equitable and inclusive recruitment practices by evaluating and improving recruiting and onboarding strategies that are non-discriminatory and promote inclusion, diversity, equity, and accessibility (IDEA).

• Attend internal and external events on behalf of HR, including vendor-sponsored events, job fairs, and training.

Deliver an Effective and Welcoming Onboarding Experience

• Ensure accurate and timely new hire onboarding by maintaining employee information in compensation management platforms, HRIS, and ADP WorkforceNow, and coordinating the completion of required onboarding documents.

• Ensure new hire readiness from the first day by collaborating with Information Technology, hiring managers, and Operations to coordinate assigned workspaces, equipment, and appropriate system access. Work with HR Coordinators and Specialists to create a welcoming environment for all employees.

• Assist employees with Leave of Absence information and requests and policy information. Funnel incoming reports through the HR Compliance team.

• Strengthen employee integration and organizational communication by introducing new hires to all staff and maintaining accurate organizational charts and staff extension lists.

• Provide new hires with Welcome Kits, conduct and coordinate benefits orientations, create employee badges and parking permits, and administer the new hire Welcome Email series

• Deliver consistent and informative new hire orientations by collaborating with senior leadership and the HR team.

• Execute the Food Bank’s internal site visit and other onboarding programs, coordinating with hiring managers as needed.

Advance Employee Learning and Development

• Strengthen the effectiveness and consistency of Learning and Development programs by supporting the Director of Talent and Culture Development and Talent and Culture Development Partner in implementing training management processes, content development frameworks, delivery solutions, and four-level evaluation methodologies to assess training effectiveness and identify opportunities for improvement.

• Deliver organized, engaging, and accessible learning experiences by coordinating training calendars, co-facilitating orientations and workshops, managing training logistics, and ensuring timely preparation and distribution of learning materials.

• Assist with the management and coordination of learning systems and software for professional development, including coordinating registration and enrollment, promoting learning resources, and recommending programs that support continuous learning.

• Enhance employee capabilities and professional growth by collaborating with the Talent team and stakeholders to develop, implement, and improve training programs aligned with employee needs and strategic business outcomes.

Foster Employee Engagement and a Positive Workplace Culture

• Foster a positive and inclusive workplace culture by coordinating and participating in employee engagement events, recognition programs, committees, and councils that strengthen employee connection, collaboration, and commitment to the Food Bank's Mission, Vision, and Values.

Improve HR Processes, Data Accuracy, and Operational Efficiency

• Improve HR operational consistency and efficiency by documenting workflows, standardizing Standard Operating Procedures (SOPs), and identifying opportunities to simplify processes, clarify responsibilities, and strengthen service delivery.

• Enhance HR operational efficiency and technology utilization by effectively leveraging compensation management platforms, HRIS/ATS, ADP WorkforceNow, Payfactors, Asana, and other digital tools while adapting to new systems, applications, and technology updates.

• Analyze processes and employee experiences by facilitating focus groups, employee interviews, and surveys to identify root problems and collaborate with stakeholders on innovative solutions

• Support the HR team and HR leadership with data visibility and informed decision-making by preparing accurate quarterly and ad-hoc reports and dashboards that track recruitment, training, and employee engagement activities and outcomes.

• Ensure accurate, complete, and confidential employee records by maintaining and auditing personnel files for current and terminated employees according to established protocols and recordkeeping requirements.

Ensure Effective HR Program Administration and Compliance

• Support accurate payroll administration and employee benefits access by collaborating with Payroll/HRIS to ensure timesheets are audited and completed in accordance with policy and assisting with benefits enrollment as needed.

• Promote compliant and consistent HR practices by maintaining current knowledge of applicable employment laws and regulatory requirements and consulting with the Human Resources team as needed.

QUALIFICATIONS

• Bachelor's degree in Human Resource Management or a related field and 2-5 years of relevant experience in recruitment, learning and development, Human Resources, or a similar role; or an equivalent combination of education and experience.

• Demonstrated ability to provide guidance, coaching, and support to employees and stakeholders, while appropriately referring complex matters to designated HR team members and managers.

• Working knowledge of current technology trends, artificial intelligence (AI), and emerging digital tools, with an interest in leveraging technology to improve HR processes and employee experiences.

• Strong emotional intelligence, interpersonal skills, and self-awareness, with the ability to demonstrate empathy, professionalism, and sound judgment when interacting with diverse stakeholders.

• Strong presentation, facilitation, and content development skills to support the Food Bank's Learning and Development programs, including the use of PowerPoint, TalentLMS, LinkedIn Learning, and other training materials and platforms.

• Excellent organizational and time management skills, with the ability to prioritize competing responsibilities, coordinate multiple projects, and meet established deadlines.

• Ability to assess applicants' knowledge, skills, experience, and qualifications to identify candidates who align with position requirements and organizational needs.

• Ability to independently coordinate complex recruitment activities and HR programs while exercising sound judgment, discretion, and accountability.

• Strong working knowledge of talent acquisition processes, compensation management principles, HR best practices, and applicable employment laws and regulations.

• Demonstrated growth mindset, curiosity, and commitment to continuous learning, with the flexibility to adapt to changing priorities, processes, and technology.

• Working knowledge of HRIS, ATS, and compensation management platforms such as Payfactors, Lattice, ADP WorkforceNow, or similar systems.

• Bilingual proficiency in English and Spanish, including the ability to communicate effectively with employees verbally and in writing, is required.

• Proficient knowledge with Microsoft Office (i.e., Excel, Word, Powerpoint, etc.) and Google Suite (i.e. Calendar, Docs, Sheets, Slides, etc.).

• Communicates accurately, honestly, supportively and in a timely manner with external stakeholders and department and interdepartmental team members. Demonstrates strong planning, organizing, time management, and interpersonal skills.

• Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.