Administrative Specialist Senior

Advertisement Closes

11/16/2026 (11:59 PM ET)

2605995

Administrative Specialist Senior

Salary

$54,095.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

 

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet | Dept of Criminal Justice Training

Location

4449 Kit Carson Drive
Richmond, KY 40475 USA

Description

Do you thrive on keeping things organized, making people’s day easier, and ensuring everything runs like clockwork? If so, we’ve got the perfect role for you!

The Department of Criminal Justice Training (DOCJT), located in Richmond, Kentucky, is seeking an organized, customer-focused individual to join our Supply Section as an Administrative Specialist Senior. The Administrative Specialist Senior coordinates and oversees all administrative functions of the Department of Criminal Justice Training (DOCJT) with the inventory management, asset and insurance management, and fleet and preventative maintenance.

This position manages inventory, assets, insurance, fleet operations, and preventive maintenance while supporting inventory controls and troubleshooting supply system and barcode scanner issues. The specialist also collaborates with instructors to identify course supply needs and develop tools to streamline inventory requests. Strong organizational skills, problem-solving abilities, and exceptional customer service are essential to success in this role. If you're ready to make an impact and support DOCJT's daily operations, apply today!

Responsibilities and Duties:

• Coordinates and oversees all administrative functions of the Department of Criminal Justice Training (DOCJT) with the inventory management, asset and insurance management, and fleet and preventative maintenance.
• Manages and oversees the agency's fleet pursuit-rated and non-pursuit rated vehicles.
• Coordinates vehicle assignments and use, repairs and preventive maintenance with staff and maintenance providers.
• Reviews mileage, fuel and maintenance information; prepare reports; assess future vehicle needs; and coordinate repair and purchasing requirements.
• Manages department property and asset acquisition, inventory, accountability, insurance coverage, and disposition in coordination with the Department of Insurance.
• Maintains and reviews property and insurance records, resolves discrepancies, ensures appropriate coverage, and conducts monthly inventories of lethal and nonlethal weapons and ammunition.
• Provides administrative support for Training Division curriculum by coordinating with instructional staff, reviewing schedules, forecasting supply requirements.
• Works with Procurement to ensure timely material availability.
• Monitors inventory and orders, verifies deliveries, reconciles SpendMap records, resolves discrepancies.
• Performs in-depth analysis of reports.
• Edit and analyze data producing reports for management, the Commission on Accreditation of Law Enforcement Agencies (CALEA) and the Finance and Administration Cabinet.
• Recommends policy and procedural modifications.
• Interprets laws, regulations, policies and procedures to DOCJT, KLEC and Office of the State School Security Marshal employees and logistics company personnel.
• Responds to requests from state law enforcement agencies concerning items DOCJT uses in training courses
• Performs other duties as directed.

Preferred Knowledge, Skills and Abilities:

• Outstanding customer service skills
• Inventory management experience
• Organization and multi-tasking skills
• Detail oriented
• Microsoft software knowledge

Additional and Supplemental Information:

• Maintain a valid driver’s license.
• Lift heavy objects or work in uncomfortable positions for extended periods of time.
• Frequently communicate in person or by other means of technology.
• Spend a major portion of time using a computer.
• Travel required (state vehicle provided).

DOCJT offers great EMPLOYEE benefits package, including:

• 37.5 hour work week
• Paid Time Off (Sick and Vacation) + Paid Holidays
• Overtime and Compensatory Time
• First day coverage health insurance with optional health reimbursement account
• State paid life insurance with options for additional self and family coverage.
• Retirement (If not previously retired from the Kentucky Public Pension Authority)
• Wellness Incentives Program
• Training and Career Development Opportunities
• Optional Deferred Compensation program (401K)

A background check is required. Final job offer is contingent upon successful completion of background investigation. In compliance with Commission of Accreditation for Law Enforcement Agency, a standard 5.2.8 physical exam will be required after initial offer of employment.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.