Office Manager

Job Summary

The office manager is responsible for managing a variety of general office activities to support the company’s operations by performing the following duties personally or through subordinate.

Summary of Essential Job Functions/Responsibilities 

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Oversee record retention and related processes for assigned business location(s). Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records

• Manage office staff personnel activities including HR onboarding, Kronos payroll and vacation/benefits

• Maintains office services by organizing office operations and procedures; designing filing systems; information management; accounting; order supplies; assigning and monitoring clerical functions

• Keeps management informed by preparing and reviewing operational reports and schedules to ensure accuracy and efficiency, identifying trends

• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records

• Plan, administer and control budgets for contracts, equipment and supplies; Manages supply inventory

• Oversee the maintenance and repair of office machinery, equipment, and electrical and mechanical systems

• Participate in committees to ensure safety at each location and be a resource to Corporate in relation to Safety, Benefits, New hires, On-Boarding and other human resource related subject matter at the locations in the region

• Coordinates activities of various clerical employees

• Other duties as assigned 

Qualifications

• At least two years of previous experience in office management

• Experience in a fast-paced environment

• Bachelor’s degree or equivalent preferred

• Must have strong verbal and written communication skills; organizational skills

• Excellent time management

• Technical/Digital proficiency

• Planning and prioritizing

• Delegating and directing work

Benefits

• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Health insurance – Medical/Prescription Drug/Dental Vision
• Health Savings Account (HSA)
• Wellness Stipend
• Paid Life insurance
• Paid Short / Long-Term Disability Insurance
• Adoption Assistance (Financial)
• Adoption & Fertility Navigation Support
• Referral Program
• Employee Assistance Program
• Employee Discount
• Tuition reimbursement