Quality Control & Regulatory Affairs Analyst
- Location
- Miami
- Workplace
- On-site
- Employment
- Full-time
- Compensation
- $24 – $26
About this role
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Paid time off
- Training & development
Location: Doral, FL
Department: Quality Assurance / Quality Control / Regulatory Affairs
Employment Type: Full-Time
Department: Quality Assurance / Quality Control / Regulatory Affairs
Employment Type: Full-Time
About Us
KIMIKA LLC is a distributor of specialty raw materials for the cosmetic industry, supplying innovative ingredients worldwide. We are a growing company that values technical excellence, continuous improvement, and teamwork.
We are looking for a detail-oriented and scientifically minded Quality Control & Regulatory Affairs Analyst who enjoys technical documentation, analytical problem-solving, regulatory research, and hands-on laboratory activities.
This position offers the opportunity to work within a multidisciplinary Quality and Technical team, gaining hands-on experience in quality assurance, regulatory compliance, laboratory operations, and technical product support.
Position Summary
The Quality Control & Regulatory Affairs Analyst is responsible for preparing, reviewing, and maintaining technical and regulatory documentation for cosmetic raw materials, supporting product compliance, and ensuring the accuracy and consistency of technical information.
The position combines scientific documentation and regulatory research with quality control activities, including basic laboratory testing and analytical evaluations as needed.
The analyst collaborates closely with Quality Assurance, Quality Control, R&D, Marketing, Sales, suppliers, and other departments to support cross-functional projects and business needs.
1. Technical & Regulatory Documentation
- Prepare, review, and maintain technical documentation, including Certificates of Analysis (COAs), Safety Data Sheets (SDSs), Technical Data Sheets (TDSs), regulatory dossiers, product specifications, and technical statements.
- Develop and review scientific and technical content for product presentations, marketing materials, and customer-facing documentation.
- Ensure technical information is accurate, scientifically supported, consistent across documents, and aligned with applicable regulatory requirements.
- Review supplier documentation, analytical data, scientific literature, and regulatory references to support product documentation and compliance assessments.
- Prepare responses to customer technical and regulatory inquiries, including product composition, ingredient origin, impurities, regulatory status, and product specifications.
- Maintain organized technical records, document revisions, and supporting information in accordance with Good Documentation Practices (GDP).
2. Regulatory Affairs & Product Compliance
- Research and evaluate regulatory requirements applicable to cosmetic ingredients in different markets.
- Support ingredient compliance assessments, regulatory declarations, and preparation of product registration documentation.
- Assist in reviewing ingredient composition, INCI names, CAS numbers, restricted substances, and regulatory limitations.
- Monitor relevant regulatory updates and support implementation of applicable changes in technical documentation.
- Collaborate with suppliers to obtain, review, and clarify technical and regulatory information.
- Support customer questionnaires, supplier qualification activities, and regulatory documentation requests.
3. Quality Control & Laboratory Support
- Perform routine quality control testing of cosmetic raw materials and other products when required.
- Conduct basic laboratory analyses, including pH, density, weight measurements, titrations, and other routine physicochemical tests according to established procedures.
- Prepare samples, solutions, and reagents for laboratory testing.
- Review analytical results, verify compliance with product specifications, and support the preparation and issuance of Certificates of Analysis.
- Assist with incoming material inspections, retesting, stability evaluations, and laboratory investigations.
- Maintain accurate laboratory records and support equipment verification, calibration, and routine maintenance.
- Follow applicable SOPs, laboratory safety requirements, GMP, and Good Documentation Practices.
4. Quality Assurance & Technical Support
- Support quality investigations, customer complaints, nonconformities, and corrective and preventive actions (CAPA).
- Assist with product specification development, technical documentation updates, and change control activities.
- Collaborate with internal departments to address technical questions and resolve documentation discrepancies.
- Support supplier qualification, internal audits, and continuous improvement initiatives.
- Contribute to the development and revision of SOPs, work instructions, and quality records.
5. Cross-Functional Collaboration
- Work collaboratively with Quality Control, Quality Assurance, R&D, Regulatory Affairs, and other departments to support operational priorities.
- Provide technical and laboratory support across different activities as business needs evolve.
- Participate in multidisciplinary projects involving new raw materials, product evaluations, documentation, and quality improvements.
- Demonstrate flexibility and willingness to learn and contribute beyond primary responsibilities.
Qualifications
- Bachelor's degree in Chemistry, Chemical Engineering, Pharmacy, Biochemistry, or a related scientific discipline.
- Basic knowledge of analytical chemistry and laboratory techniques, including pH measurement, density determination, titrations, weighing, and solution preparation.
- Strong written English skills, with the ability to prepare clear, accurate, and professional scientific and technical documentation.
- Good reading comprehension of technical literature, analytical methods, and scientific documentation in English.
- Proficiency in Microsoft Office, particularly Word and Excel.
- Strong organizational skills and attention to detail.
- Ability to interpret analytical results and understand technical product specifications.
- Willingness to perform hands-on laboratory work and support multiple technical functions.
Preferred Qualifications
- Previous experience in Quality Control, Quality Assurance, Regulatory Affairs, technical documentation, or a related scientific role.
- Familiarity with cosmetic ingredients, personal care products, or chemical raw materials.
- Knowledge of SDS preparation, GHS classification, cosmetic regulatory frameworks, or GMP requirements.
- Experience working with technical dossiers, supplier documentation, or regulatory compliance assessments.
- Basic Spanish communication skills.
What We're Looking For
We are looking for a technically curious, organized, and adaptable professional who enjoys working with scientific information and translating complex technical data into clear, reliable documentation.
The ideal candidate combines strong attention to detail and writing skills with a practical understanding of laboratory operations.
This position is particularly suited for someone who values accuracy, enjoys learning, and is comfortable contributing to different technical activities within a collaborative and evolving work environment.
Successful candidates will demonstrate:
- Strong scientific reasoning and analytical thinking.
- Excellent technical writing and communication skills.
- Attention to detail and commitment to documentation accuracy.
- Ability to research, interpret, and organize scientific and regulatory information.
- Initiative, accountability, and willingness to learn.
- Flexibility to balance documentation, regulatory, and laboratory responsibilities.
- Effective time management and ability to handle multiple priorities.
- A collaborative mindset and willingness to support cross-functional Quality Department activities as business needs evolve.
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