Investment Banking - Executive Assistant

Executive Assistant

Summary
Responsible for overseeing office day-to-day operations for two Executive Managing Directors (EMD) in charge of various groups.

Responsibilities

• Plans, coordinates and ensures the EMDs schedules are followed. Provides “gatekeeper" and "gateway" role
• Answer phone calls, including coverage for main lines, other executives and CEO extensions
• Schedule meetings, including various Committee Meetings
• Prepare materials, book conference rooms and coordinate AV for meetings
• Work closely and effectively with EMDs to keep well informed of upcoming commitments and responsibilities, following up appropriately
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the EMDs. Determines appropriate course of action, referral, or response
• Reading, sorting, and responding to correspondence
• Follows up with clients and contacts and supports the cultivation of ongoing relationships
• Coordinate all travel arrangements for EMDs per company policy using approved providers
• Collect and submit all expenses for reimbursement/expense reports in a timely manner and according to policy. Assist EMDs with approvals of expenses for direct reports
• Safeguard confidential and/or proprietary information
• Assist other executives and perform office duties as needed with direction from COO and office manager
• Assist with corporate events
• Work on special projects as needed
• Some personal assistance required

Qualifications

• Knowledge: Word, Excel, Outlook, PowerPoint, Visio
• Skills: Organized, detailed oriented, self-motivated, strong time management skills and ability to multi-task, strong communication skills
• Experience: College preferred, 3+ years office and executive administrative work

Salary Range
$68,000 - $73,000