Accounts Payable Team Lead

Accounts Payable Team Lead

JOB TITLE   Accounts Payable Team Leader

Reports to:   Financial Controller

Job Purpose

The Accounts Payable Team Leader is responsible for leading a team of three Accounts Payable Officers and overseeing the end-to-end accounts payable function. The role ensures accurate and timely processing of supplier invoices, payment runs, reconciliations, and compliance with company policies and financial controls. The position acts as the primary escalation point for supplier and internal stakeholder queries while driving process improvement and supporting the broader Finance team.

Responsibilities

Team Leadership
Lead, coach and develop a team of 3 Accounts Payable Officers.
Monitor workload distribution and performance.
Conduct regular one-on-one meetings and performance reviews.
Provide training and support to improve capability and efficiency.
Foster a collaborative and customer-focused team culture.
Accounts Payable Operations
Oversee the processing of supplier invoices and employee expense claims.
Review invoice coding, approvals, and exceptions.
Manage weekly and monthly payment runs.
Ensure supplier statement reconciliations are completed accurately and on time.
Monitor aged creditors and resolve outstanding issues.
Act as escalation point for supplier and internal payment queries.
Financial Control & Compliance
Ensure compliance with delegation of authority and approval frameworks.
Maintain strong internal controls across the procure-to-pay process.
Support month-end accruals and accounts payable reconciliations.
Assist with internal and external audit requests.
Ensure compliance with GST and relevant taxation requirements.
Continuous Improvement
Identify opportunities to streamline AP processes.
Drive automation and system enhancement initiatives.
Maintain and document AP procedures and policies.
Support ERP upgrades and process improvement projects.

OTHER
Other reasonable duties as required.


Competencies
Qualifications Bachelor of Accounting
High proficiency in Microsoft Office products (Outlook, Word, Excel, Power Point)
Experience with AP automation tools and workflow systems.
Exposure to high-volume invoice processing environments.
Experience & Knowledge Previous experience in a similar role (5 – 8 years) in relevant industry is preferred
Experience using a large ERP, JDE preferred
Skills
Well developed written and verbal communication skills
Ability to communicate with staff across all levels within the organisation
Strong organisational skills
Strong numerical skills
Demonstrated leadership skills
Attributes Ability to manage and prioritise deadlines
Ability to work with minimal supervision
Resilience, self motivated, willingness to listen/learn
Ability to multi-task
High attention to detail
Strong stakeholder focus
Employee/Business focus/open to different approaches
Perseverance
Other Requirements Flexibility to meet deadlines

Standards of Behaviour

Equal Employment Opportunity

Occupational Health & Safety “OH & S”

Rules of Conduct

Policies & Procedures

Confidentiality

Vision & Values

IMCD employees are expected to:

Comply with the principles of IMCD’s EEO Policy by treating all others with respect and consideration.

Take reasonable care to ensure your own health & safety at work and that of any other person & by co-operating with management in the keeping of a safe work place

Comply with IMCD’s rules of conduct

Be compliant by behaviour in accordance with IMCD’s Procedures & policies and all statutory requirements

Comply with the terms of IMCD’s Confidentiality agreement at all times.

Be familiar with IMCD’s core values and vision
IMCD Australia & New Zealand’s Culture
Employees are expected to act responsibly & in the best interest of IMCD – our shareholders, our clients and other employees IMCD Team Agreement
We support our purpose, vision, goals, values and rules
We abide by any agreements that a majority of us have adopted
We complete our agreements
We have more fun
We make and learn from mistakes, and we agree not to hide mistakes
We clear any upset between us at the earliest opportunity

We keep our time agreements
We want each team member to be a success!
Gossip is eliminated, because gossip ‘kills’ organisations
We focus on what works, and ignore the rest!