Executive Assistant

Here we Grow Again!

Cacique International invites applicants to apply for the position of: Executive Assistant to the CEO

JOB SUMMARY: Oversee the affairs with all daily functions pertinent to the overall success of the Office of the President & Creative Director.

Duties and Responsibilities

Schedule and daily coordination of the day to day diary for President & Creative Director.
Effectively and in a timely manner, book the travel scheduling and conference scheduling for President & Creative Director, coordinating this through and with the Corporate Affairs & HR Department.
Be able to effectively assist with all coordinating of marketing, branding and public relations plans as it relates to the President & Creative Director’s office.
Collect all weekly reports from the division heads required by the President & Creative Director.
To coordinate all aspects of business expenses accumulated by the President & Creative Director and present them to the Accounting Department in a timely manner.
Attend when necessary and at the request of the President and CD, meetings on behalf of President & Creative Director and take accurate details of said meeting and if required, distribute action points thereafter. This will apply to events, marketing and relevant production meetings only.
Develop a system to properly handle all customer service issues as they pertain to the office of the President & Creative Director.
Coordinate the activities of the President & Creative Director inclusive of personal affairs.
Complete accurate filing daily and develop an appropriate filing system.
Collect design boards from HR & Office Coordinator, Corporate Affairs for the approval of the president and CD for the coordination of the seasonal office décor for Cacique International Ltd., ensuring no less than one month of lead time prior to the approaching season. Do so in conjunction with corporate affairs.
Ensure that at any time the brand requirement or permission of the usage of the Cacique International Group of Companies’ logos, all such requests are presented to the President & Creative Director for review and final authorization of the same.
To coordinate any and all special projects that the President & Creative Director deems necessary along with the Cacique International Ltd, special projects and Manager.
To field any or all phone calls coming into the President & Creative Director’s office.
To coordinate with the President & Creative Director, the logging / inventory of all artwork acquired by and for Cacique International Ltd.
Any other related duties as assigned

Qualifications:

A Bachelor’s degree in a relevant discipline- a plus

Ability to work unsupervised

QuickBooks experience

Excellent time management

Professional appearance and demeanor

Excellent writing skills

Must be fully vaccinated as travel may be required for this position.

Submit resumes to [email protected]