HR Administrative Assistant

Qualification Requirements

• Degree in Human Resources or Business preferred.
• A minimum of 2 years of experience in an administrative assistant position in Human Resources preferred.   
• Working experience of Microsoft Word, Excel, PowerPoint and HRIS systems.
• Strong organizational and time management skills; ability to work under pressure and meet multiple deadlines.
• Strong verbal/written communication skills and interpersonal skills.
• Possesses strong presentation skills with experience presenting to small groups.
• Possesses excellent data entry skills requiring accuracy and attention detail.
• Ability to handle sensitive and confidential information.
• Understands and is committed to the hospice philosophy.

Essential Job Responsibilities

• Accurately enters information into the HRIS system, including but not limited to: certifications, competencies, checklists, insurance, licenses, etc.; runs reports to ensure licensures, auto insurance, and other compliance requirements are up to date. Notifies the employee and supervisor when there are late items.
• Assists with the administration of benefits, medical leaves, new hires and processing of terminations.
• Assists with the review of incoming applications and resumes, phone screens, interview scheduling and onboarding of new employees.
• Schedules employee performance evaluations in the HRIS system; monitors timely completion and follows-up as needed.
• Meets with new hires to complete fingerprinting, review benefits, and other onboarding requirements as directed.
• Creates new employee personnel files, name badges and other pertinent materials for new employee orientation.
• Presents assigned material to new employees during new employee orientation.
• Works with nurses to complete the process for obtaining their Michigan License.
• Completes incoming employment verifications and other requests as needed.
• Runs attendance reports as requested and assists with the preparation of attendance write-ups for supervisors.
• Assists with the coordination and scheduling of employee events, meetings, and wellness program activities.
• Ensures filing is completed weekly; manages terminated employee files as directed.
• Responds to employee questions and/or concerns in a timely manner. Researches and resolves issues and follows-up as appropriate with employee and/or supervisor.
• Ensures supervisor is aware of any issues adversely affecting employees.
• Assists with special projects and other HR initiatives as directed.
• Complies with all required annual agency competencies and attends agency meetings.
• Performs other duties as assigned.