Analyst, Accounts Payable

Job Details: Job Location: Headquarters - New York, NY, Position Type: Full Time, Salary Range: $50000.00 - $60000.00Salary/year, Job Category: Accounting, The Role

Gotham Greens is seeking a dynamic Accounts Payable Analyst to join the Finance team. The Accounts Payable Analyst will handle all facets of accounts payable for multiple locations of the company including but not limited to receiving, reviewing, and entering all invoices, requesting weekly statements from vendors, filling out credit and tax applications, maintaining an online filing database and helping establish a document approval workflow. Working closely with the Accounting Manager, this position will help streamline the accounts payable process and help make sure that all invoices are approved, filed, and entered in a timely manner to the correct business branch. The position will also work with the Accounting Manager on month end close and inventory reconciliation. A successful candidate will be exceptional at handling multiple priorities, communicating at all levels, and taking initiative. There will be a lot of room for growth based on the initiative and ownership of the role, as well as the growth of the company.

What You'll Do

Invoice Processing

Receive, review and enter invoices in Oracle Fusion with correct GL coding and segments for all 12 greenhouses

Manage the shared AP mailbox, making sure every invoice is captured, routed for approval and entered on time

Route invoices to plant managers and department owners for approval and follow up on outstanding approvals

Confirm invoice pricing matches contracts, POs and receipts where applicable, and flag duplicates or amount discrepancies

Build and maintain upload sheets for high-volume vendors (e.g., Freightzy) to batch invoices into Oracle

Vendor Management

Serve as the primary contact for vendor payment inquiries, past-due notices and remittance requests

Request and reconcile vendor statements, resolving open items, missing invoices and unapplied credits

Use Claude to build and run vendor statement reviews, comparing statements to Oracle to identify open items, missing invoices and unapplied credits

Collect new vendor setup documents (W-9, credit and tax applications, remit-to details) and maintain vendor records in Oracle

Collect vendor ACH and wire details and verify any banking changes through known contacts before submitting for approval

Payments

Assist with check runs and prepare invoices for weekly check, ACH and wire payments for Accounting Manager review

Send weekly remittance advice to vendors for all payments

Month-End Close & Reporting

Support month-end close by making sure all received invoices are entered and accruals are identified before Final AP

Prepare AP aging and ad-hoc reports by collecting, analyzing and summarizing account information and trends

Controls, Audit & Process Improvement

Provide supporting documentation for the year-end audit, including payables samples

Maintain organized electronic records of invoices, vendor documents and payment support

Follow internal controls, policies and procedures in day-to-day work

Use AI and automation tools to speed up invoice processing and vendor follow-up

Other duties as assigned

Who You Are

Qualifications

Bachelor's degree in Accounting, Finance or a related business field

3+ years of Accounts Payable experience, ideally in a multi-entity or multi-location environment

Experience with Oracle Fusion or a comparable ERP

Proficient in Excel, including lookups and pivot tables

Clear, professional communication with vendors and internal teams at all levels

Strong attention to detail, organization and record keeping

Able to manage multiple priorities and deadlines

Sound judgment handling confidential and sensitive information

Nice to Have

Experience in CPG, fresh produce or perishables

Who We Are

Gotham Greens is on a mission to transform how and where fresh produce is grown. We are a pioneer in urban indoor agriculture and a leading fresh produce and food company. Through our national network of local high-tech farms, Gotham Greens delivers fresh, long-lasting and delicious leafy greens, herbs, salad dressings and pesto dips. all year round to retail, restaurant and foodservice customers. Founded in 2009, the company opened its first greenhouse in Brooklyn, N.Y., shortly thereafter. Today, Gotham Greens operates +1,500,000 square feet of high-tech greenhouse in 12 locations across nine U.S. states.

Our team of 600+ full-time team members are hard-working, supportive and passionate about sustainable urban agriculture. We work to create an environment that is caring, fun and collaborative. Gotham Greens is proud to be an Affirmative Action/Equal Opportunity Employer. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. Applicant interest only; please no external recruiters.

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