Accounts Payable Specialist

Job DetailsJob Location: HQ Walnut Creek GSM - WALNUT CREEK, CA 94598Position Type: Full TimeSalary Range: $18.00 - $30.00 HourlyGolden State Dermatology is a physician-led and owned dermatology group rapidly expanding across California, with over 43 locations. We are a leading medical, surgical, and cosmetic dermatology group specializing in skin, hair, and nail conditions, Mohs micrographic surgery for the treatment of skin cancer, surgical and non-surgical cosmetic skincare, anti-aging, body contouring, and plastic surgery.

We are looking for an Accounts Payable Specialist to join our growing team! This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys problem-solving.

Key Responsibilities

Invoice & Payment Processing

Match, batch, code, and enter invoices, ensuring accuracy before routing for approval.
Research, coordinate, and resolve accounts payable issues with vendors.
Process and issue payments on time while maintaining compliance.

Expense Management & Month-End Duties

Ensure all expenses are correctly allocated and documented.
Process accruals for uninvoiced items to maintain accurate financial records.
Prepare financial reports and assist in month-end closing procedures.

Patient Refund check processing

Create, print, and reconcile patient refund checks
Work with RCM team and handle returns, voids, reissues etc

Administrative & Office Support

Sort and distribute mail and packages efficiently.
Manage office supplies to keep operations running smoothly.
Perform other duties as assigned to support the finance team.

What We’re Looking For

Self-Starter Mentality – Someone who takes initiative, solves problems, and works proactively.

Strong Accounts Payable Experience – Previous experience in invoice processing, vendor management, and financial reporting is a plus!
Detail-Oriented & Organized – Ability to handle multiple tasks and maintain accuracy.
Tech-Savvy – Comfortable using Bill.com and Quick Books for financial tracking.

High performer – Able to handle high volumes of AP items timely

Team Player – Works well independently and collaborates effectively with colleagues.

GSD strongly encourages employees to receive the COVID-19 primary series vaccination.

Golden State Dermatology participates in the E-Verify program. E-Verify is a free, web-based system that allows employers to confirm their employees’ eligibility to work in the United States. It does this by comparing information from an employee’s Form I-9, Employment Eligibility Verification, to records from the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA).

Golden State Dermatology is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants for employment and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Qualifications