Medical Data Coder Lead

GeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position.

You can verify whether you reside in a HUBZone by using the following website:

https://maps.certify.sba.gov/hubzone/map

Belong. Connect. Grow. with the Human Health and Performance Contract 2 (HHPC2). We are a team of innovators, thinkers, creators, explorers, volunteers and dreamers and we all share one goal: to improve the world responsibly and safely. On HHPC2 we are at the forefront of safeguarding astronaut health, ensuring human performance, and advancing technologies for human space exploration. We are seeking a Medical Data Coder Lead to support the Lifetime Surveillance of Astronaut Health (LSAH) at the Johnson Space Center (JSC). 

What You’ll Do: You will be a member of LSAH, a team who is responsible for enhancing astronaut medical records by incorporating outside provider records into our internal medical record. You will apply your medical records coding experience to perform health information management and medical coding functions including ICD and/or SNOMED. You will provide leadership oversight of the work of one additional medical coder and data entry personnel. 

What You Bring: The Medical Data Coder Lead will bring experience working with a diverse array of medical records, electronic health records and software. You will have coding capabilities and will have certified professional coder credentials. You will rely on your experience and judgment to plan and accomplish the goal of coding a large variety of records so that data can be reused by epidemiologists and researchers for understanding astronaut health. You will have experience overseeing the work of others and be able to delegate tasks as needed.

Essential Duties & Responsibilities

• Overseeing daily LSAH Medical Coding operations to ensure coding and data entry assignments are completed accurately, efficiently and on time, in coordination with management priorities, ensuring personnel understand and consistently follow established procedures and policies
  
• Serve as the primary point of contact for LSAH Medical coding concerns, addressing any operational, customer and personnel issues while coordinating with management as needed
  
• Provide oversight of medical coder work, support onboarding tasks, delegate daily tasks to one junior medical coder and part-time data entry personnel, and provide consistent communication with team leadership on workload, issues, and accomplishments
  
• Coding medical record diagnoses and procedures using ICD-9-CM/ICD-10-CM and SNOMED-CT coding systems for ease of retrieval for occupational surveillance and medical research purposes, using independent judgment to plan and administer the coding function for LSAH
  
• Chart review, abstraction, quality control and data entry of medical records from paper and electronic sources, from both internal and external care providers, into the JSC electronic health record (EHR) and customized database software, reviewing for completeness and working with medical providers to obtain missing data
  
• Establish and monitor quality assurance controls including performance metrics across medical coders and data entry personnel and escalate any matters that require additional authorization
  
• Evaluate coding procedures for LSAH and recommend quality improvements in current processes to improve medical coding operations and implementing those strategies that enhance team performance, efficiency, and customer satisfaction while providing employees with necessary guidance and resources.
  
• Work closely with software developers to maintain and enhance the custom database, including supporting testing of new versions and providing feedback on issues and improvements.
  
• Audit generated datasets compiled from various sources against original source data
  
• Generate and maintain copies of documents and reports using standard computer software (e.g., Microsoft Office products)
  
• Maintain required certifications through applicable continuing education modules
  
• Responsible for compliance with all applicable patient privacy and data confidentiality regulations, including but not limited to NASA Privacy regulations, the Privacy Act, HIPAA
  
• Provide weekly status reports of work activities to supervisor
  
• Other tasks as directed
  

Requirements

REQUIRED

• Certified Professional Coder (or CPC-A) or Certified Outpatient Coder (or COC-A)
  
• Experience using an Electronic Health/Medical Record in a clinical setting (e.g., not billing only)
  
• Three to five years of experience performing medical coding of patient medical data and/or medical records management
  
• Experience overseeing junior staff
  
• Experience managing multiple projects simultaneously
  

DESIRED

• Experience coding in multiple specialties
  

REQUIRED

• Demonstrated leadership skills
  
• Strong command of ICD-9-CM, ICD-10, and CPT coding systems, and ability to learn the SNOMED Coding System if not already known,
  
• Demonstrated ability to decipher an array of medical record documents, and ability to work with them efficiently and accurately.
  
• Extensive knowledge of human anatomy and physiology, medical terminology and abbreviations, and pharmaceutical names and uses
  
• Ability to maintain confidentiality of all medical and personal information to which access has been granted
  
• Ability to work effectively in a professional environment, both independently and with teams that may include physicians, allied health staff, information technology specialists, and management
  
• Proficiency with Microsoft Office suite, EMR software and associated programs
  
• Superior written and interpersonal communication skills
  
• Highly developed organizational and decision-making skills
  
• Strong analytical skills and attention to detail
  

DESIRED

• Experience or familiarity with coding assistance software
  
• Demonstrated workflow management and ability to prioritize tasks with minimal oversight
  
• Familiarity with AI tools and best practices
  

Benefits

GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.