Administrative Assistant

It's a great feeling to work for a company that does so much good for others around the world!

Academic Req: GED/High school diploma required. Associates degree preferred.

Work experience: Minimum of 2 years of administrative experience, preferably in property, facility, or construction management.

Essential Functions:

1. Manage the office front desk: meet and greet visitors, manage office supplies, and route phone calls appropriately.
2. Maintain organized and up-to-date filing systems for property and construction management records, including but not limited to lease agreements, tax documents, invoices, and service agreement documentation.
3. Ensure timely retrieval of documents as requested by the team.
4. Assign Helpdesk property and construction management tickets, track progress, and provide updates to customers.
5. Perform coding and data entry of approved invoices and credit card charges.
6. Manage shipping and receiving of incoming and outgoing packages.
7. Assist in preparing monthly, quarterly, and annual reports as required by the department.
8. Assist with developing and implementing new or established office procedures.
9. Assist with scheduling vendors.
10. Assist with scheduling travel.

Measurable Deliverables:

1. Maintain 99% accuracy and submission rate for all requisitions.
2. Process expense reports and invoices within a 3-day turnaround time.
3. Respond to internal and external inquiries withing 24 hours.
4. Conduct quarterly audits of departmental records.
5. Achieve a 98% accuracy rate in data entry tasks.

Requirements:

1. Strong organizational, multitasking, and time-management skills
2. Excellent verbal and written communication skills
3. Ability to handle confidential information with discretion
4. Valid driver’s license
5. Proficient in the use of Microsoft Office applications
6. Strong analytical skills and attention to detail
7. Highly effective in a team environment
8. Notary or can qualify to be a Notary
9. Bilingual speaker preferred

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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