Executive Assistant

Job DetailsJob Location: West Palm Beach Campus - West Palm Beach, FL 33407Position Type: Full TimeSummary
The executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal

Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
Invest in and lead a minimum of 2 of 3 Faith Church connect groups annually
Be responsible for developing & multiplying Dream Team
Avoid the appearance of evil, let no hint of immorality exist and con­duct life with the upmost of integrity in all situations
Attend services regularly with your entire family
Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
Believes and operates in the gifts of the Spirit
Wholeheartedly believes in the empowerment of women in Pastoral leadership
Fully devoted follower of Christ

Person of Godly character and integrity
Loves Faith Church and lives our vision and culture
In alignment with “What We Believe” and “Leadership Core Values”
Attend weekly Staff Meeting
Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities

Pastors Calendar

Pastors Travel

Preparing meeting agendas
Pulling and recording monthly number’s (open rates, COF, revenue, ratings, etc)
Helping respond to social media comments / DM’s
Research for events/messages/projects
FL Staff Events / FL Staff Christmas / FL Gifts
ICMM & HHOF budget sheets/organization for after events
Spreadsheets with gifts
Monitoring PNs website
Consultations / coaching invoices
PN speaking engagements
ICMM executing/planning
HHOF executing/planning

FL Guest Speakers

FL Nicole Crank Show shoots: day of coordinating with DT to be onsite.
Travel/TV shoot/event readiness (all that entails)
Printing of books
Photos / Socials if needed

Mastermind Leads/applications/interviews

PW list/woco
Other duties as assigned

QualificationsCompetencies

Must have a heart for the Church and be a mature follower of Christ.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent time management & collaboration skills

Personal Effectiveness/Credibility

Excellent organizational skills and attention to detail.
Strong administrative skills
Ability to work independently.
Maintain flexibility and technical capacity
Work well under pressure / stress management / composure
Enjoys a fast paced environment

Work Environment

This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands

Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work
The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Sunday: 1 hour on call / setup text schedule
Monday: 9am – 4:30pm + 30 min in the evening to setup text schedule
Tuesday: 9am – 4:30pm + 30 min in the evening to setup text schedule
Wednesday: 9am – 4:30pm + 30 min in the evening to setup text schedule
Thursday: 9am – 4:30pm + 30 min in the evening to setup text schedule
Friday: 9am – 4:30pm + 30 min in the evening to setup text schedule
Saturday: 1 hour on call / setup text schedule

Travel
Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

Level of experience: Intermediate (practical application)
High school diploma.
Five years of administrative experience.

Preferred Education and Experience

Associate’s degree or bachelor’s degree.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.